Human Resources Associate, G-6, Temporary Appointment (364 days), Regional Office for South Asia, Kathmandu, Nepal, #00126135 (Open for Nepali Nationals only)
Job no: 565692
Contract type: Temporary Appointment
Duty Station: Kathmandu
Categories: Human Resources
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Learning
UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, and protection from disaster and conflict, and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care, and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers, and policymakers to help all children realize their rights—especially the most disadvantaged.
The focus of HR positions at this level is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development, career development, job classification, and/or performance management. Specialized activities pertain to the application of HR regulations, rules, and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret. These positions, consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence. Thus, managerial oversight for these positions is limited to ensuring results are fulfilled according to work plans and facilitating any issues that arise outside of established patterns.
How can you make a difference?
Reporting to the Human Resources Specialist, the Human Resources Associate will support the ROSA recruitment Hub in providing administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.
Summary of key functions/accountabilities:
A. Support to business partnering
- Support the business partners in developing initiatives to encourage world-class business partnering in all recruitment activities conducted by the recruitment hub.
- Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner.
- Support the business partners in assisting clientele in using HR systems such as talent management systems.
B. Support in recruitment and placement
- Prepares and circulates internal and external advertisements.
- Liaises with candidates in the various stages of the recruitment process.
- Prepares formal acknowledgment, offer, and regret letters.
- Initiates and follows up on reference checks and academic verifications and ensures the completion of other background checks.
- Monitors the life cycle of the recruitment process to update the supervisor as necessary.
- Participate in interviews as HRBP and or panel writer for assigned recruitment cases.
- Timely update Recruitment Tracker for assigned cases.
- Compiling weekly and monthly progress reports.
C. Support in organization design and job classification
- Participates in the review of GS positions-specific JDs, ensuring effective application of ICSC methodology.
- Drafts and edits of job descriptions are to be submitted for classification for review by the supervisor.
- Follows up and liaises with HQ and RO over the status of requests to ensure timely completion.
- Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
- Monitors the life cycle of all job classification requests to facilitate recruitment and organization planning.
- Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
- Analyze, research, verify, and compile data, which facilitates the preparation of workforce planning reports for a supervisor to review against benchmarks, i.e. Gender and geographical balance and other recruitment-related key performance indicators.
To qualify as an advocate for every child you will have…
- Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of six years of progressively responsible experience in Human Resources administrative or clerical work is required.
- Demonstrated experience in recruitment or supporting recruitment activities is required.
- Experience in organizing interviews and or drafting selection reports will be an added advantage.
- Basic knowledge of Talent Management System (TMS) is highly desirable.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drive to achieve impactful results (1)
- Manages ambiguity and complexity (1)
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.
UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: 08 Sep 2023 Nepal Standard Time
Deadline: 21 Sep 2023 Nepal Standard Time