Executive Associate (Budget & Finance)

  • Full Time
  • Kathmandu
  • Applications have closed

Website World Health Organization


Executive Associate (Budget & Finance) – (2308764)

Grade: G7
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 Years
Primary Location: Nepal-Kathmandu
Organization: SE_NEP WR Office, Nepal
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.


To provide budget/financial support services to the WHO collaborative programmes and country office operation and to exercise internal quality control to ensure budget/financial rules and procedures are observed in processing budget/financial transactions.


Under the overall guidance of the WHO Representative (WR) and direct supervision of the Administrative Officer (AO), the incumbent will provide financial support services to the WHO Country Office for Nepal by performing the following duties:

  1. Undertakes responsibility for operating and maintaining the e-imprest accounts for both foreign and local currency, including the reconciliation of imprest accounts, timely replenishments, submission of monthly and year-end imprest returns;
  2. Verifies the calculations concerning settlement of claims, payments related to Agreement for Performance of Work (APWs), Direct Financial Cooperation (DFCs) and Technical Service Agreements (TSAs), statement of accounts, supplier payments and perdiem payments to be made to the meeting/seminar/workshop participants etc. done by the Executive Assistant (Budget/Finance) and staff/temporary staff under the programmes;
  3. Maintains a central record for payment of installments of continuing activities and ensures that subsequent installments are made following receipt of interim statements of expenditure of funds previously transferred to institutions, individual experts, and contractual partners; to follow-up of overdue APW/DFC financial and technical reports, liaises/interacts directly with various institutes/Government of Nepal in the course of the aforementioned duties;
  4. Liaises with SEARO and the GSC on all matters related to Budget, Finance and Payroll;
  5. Maintains accounts of the reimbursable purchases made on behalf of the Government of Nepal by WHO;
  6. Ensures that bank reconciliations are regularly performed and regularly reviewed by responsible WHO Officers. Prepares required financial reports and statements as requested by SEARO for analysis. Responds to queries stemming from SEARO’s analysis;
  7. Maintains a record of the VAT refund from the concern government office and ensure to keep following-up for timely VAT refund to WHO;
  8. Briefs and guides new staff members including temporary staff and non-staff on the application and interpretation of financial rules and regulations, procedures, policies and accounting principles.
  9. Monitors in-house cost sharing arrangements in connection with the WHO’s financial obligation towards sustaining UN common services by liaising with UNDP;
  10. Participates in visits to institutes/projects to audit/monitor accounts/working arrangements and suggest improvements;
  11. Assists the WR, AO and other professional officers in all aspects of accounts maintenance and budget control by providing reports on financial status, exchange rates, in addition to advice on admissible types of expenditures, costing and potential funding problems. Acts as a key team member in responding to budget/finance/payroll queries from BFO/SEARO, the GSC and the Government of Nepal;
  12. Assists in analyzing the decentralized financial arrangement under the Immunization and Vaccine Development Programme to ensure accurate recording of financial transactions, reconciliation of accounts, maintenance of financial and accounting records and the preparation of recurring and special reports required by the WR and RO;
  13. Assists WR/AO and other professional officers in the conduct of periodical Programme Review Meetings including preparation of financial data for budget estimates and financial planning;
  14. Supervises/assists clerical staff members providing accounting support services;
  15. Performs other duties as assigned by the supervisor.


Essential: Completion of secondary school education.
Desirable: Training in accounting, budgeting and finance. University degree in Budget/Finance would be an asset.


Essential: At least seven (7) years of progressively responsible experience in accounting, budgeting and finance functions.
Desirable: Relevant working experience with UN agencies, an asset.


  1. Thorough knowledge of WHO Budget/Financial Rules, Regulations and procedures and GSM usage in Budget/ Financial Accounting Modules.
  2. Good knowledge of computer applications and software including MS Office applications (specifically excel, word and ppt.).
  3. Ability to draft reports/correspondence concisely and clearly, etc.
  4. Ability to maintain good working relationships.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Nepalese.


WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NPR 2,279,060 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.


  • This vacancy notice may be used to fill other similar positions at the same grade level.
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • For information on WHO’s operations please visit: http://www.who.int.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Closing Date: Oct 27, 2023, 3:44:00 AM

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