Communication Associate, (G-6), ROSA, Kathmandu, Nepal #00126094 (Temporary Appointment – 364 days)
Job no: 565911
Position type: Temporary Appointment
School/Unit: Regional Services Div (SAR), Kathmandu
Department/Office: Reg Serv – Comm. Section, Kathmandu
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Opportunity
How can you make a difference?
The Communication Associate (TA) will provide technical, and operations support to the ROSA Communication and Advocacy Section. He/she will report to the Regional Chief of Communication and Advocacy for the duration of the assignment. The Communication Associate will support in carrying out a range of programme and operations support functions to help develop, implement and monitor their ongoing programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
The Communication Associate works in close collaboration with a range of staff in ROSA, UNICEF Country Offices, external partners and agency counterparts in support of programme design and delivery. S/He will provide regular feedback on the status of projects through monitoring milestones and advise on improvements to keep activities on track.
Summary of key functions/accountabilities:
A. Media Monitoring
- Support the Media Specialist to monitor the media on all outlets and prepare daily press highlights covering UNICEF and child rights issues in South Asia.
- Support the Media Specialist to produce media monitoring reports on a monthly, biannual and yearly basis. The biannual and yearly media monitoring reports provide disaggregated data (media type, activity type, related programme).
- Maintain an updated contact database of journalists.
- Provide support in researching and compiling information for media releases, and key messages.
B. Knowledge management, events & website support
- Serve as a backup focal point to upload content to the ROSA website using the Drupal CMS system. (Note: training on using UNICEF’s DRUPAL system to manage websites will be offered).
- Support the ROSA Communication section to conceptualize high-impact regional campaigns and events.
- Support the ROSA Communication section with event planning and rollout, including drafting and reviewing written content and publications, coordinating with UNICEF and external stakeholders, and other miscellaneous event management support as needed.
- Support the ROSA Communication as needed to design and roll out regional campaigns
- Upload working and cleared documents on the internal ROSA SharePoint site.
- Support with cataloguing, arranging and updating the internal SharePoint site for the ROSA Communication and Advocacy section.
C. Operations support
- Ensure procurement for equipment, supplies and services for supporting section including, but not limited to, checking available of vendors, obtaining quotations, and finalising contracting.
- Process travel authorization in VISION obtaining approvals through SharePoint and using appropriate funding sources.
- Maintain an updated telephone tree for the supporting section.
- Support supervisor with overall organization matters and all types of clearance processes within the section.
- Regularly monitoring budgets and financial expenditures of the section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed and advised on actions for decision and/or follow-up.
- Prepare monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
- Assist in preparing periodic or ad-hoc financial reports relating to the country office and donors to support the office in optimizing the use of programme funds.
- Assist in planning fund utilization according to work activities and support the Sections in managing funds.
- Carry out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
- Carry out transactions in VISION about grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
- Provide support with cost estimation for the procurement of services (consultancy) and equipment.
- Process timely payment through ROSA BSC.
- Work closely with the Communication Associate (Social Media) to process disaggregated payments for digital marketing invoices.
- Liaise with country offices to provide FCs for payment processing.
- Monitor contracts and process required documentation for issuance/extensions with relevant sections.
- Update and maintain the ROSA roster for content writers, editors, photographers, videographers, graphic designers and animators for the South Asia region.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of six years of administrative or clerical work experience is required. Previous experience in similar programme support functions is an asset.
- Strong interpersonal skills in being able to develop and maintain effective working relations with a diverse range of stakeholders.
- Ability to work independently, be proactive and possess strong organizational skills, with good attention to detail.
- Fluency in English is needed. Knowledge of another UN language is an asset. Knowledge of the local working language of the duty station/region is desirable but not required.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
- Nurtures, Leads and Manages People (1)
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drives to achieve impactful results (1)
- Manages ambiguity and complexity (1)
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates are encouraged to apply.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: Sep 13 2023 Nepal Standard Time
Application close: Sep 20 2023 Nepal Standard Time