Website British Council
JOB OPPORTUNITY
Project Assistant, Project Based Consultancy Contract
Role Purpose:
To assist in financial and administration activities for a partnership project in compliance with British Council policies and procedures.
Main accountabilities, not limited to the following:
1. Logistics Support
- Provides necessary logistics support for project events (workshops, seminars, trainings)
- Manages vehicles and office vehicles booking
- Manages tickets and other logistics for national/international consultants and project staff.
2. Asset Management
- Maintains project assets inventory
- Coordinates periodic maintenance of project equipment.
3. Administrative Support
- Supports in document formatting, Nepali typing, multimedia presentations, and notes preparation
- Provides general support in scanning, printing, typing, translation, fax and email.
- Assists in maintaining filing system in line with British Council IGRM requirements
- Schedules appointments for meetings and manage calendars/diaries.
4. Coordination with Vendors
- Creates new vendors following the British Council’s policies
- Coordinates with vendors/suppliers to book accommodation and venues and order supplies
- Requests quotes and evaluate proposals from different suppliers
- Manages documents and files related to suppliers and contracts.
5. Stakeholder and Relationship Management
- Manages relationships with clients/partners/stakeholders
- Fills out necessary forms on audience targets for the project.
6. Financial Support
- Supports the creation and monitoring of service provision contracts
- Manages invoices, quotations, and communication with service providers.
7. Data Management
- Manages the database based on Information Security Governance & Risk Management (IGRM) policy
- Organizes project meetings and keeps detailed records through meeting minutes and attendance lists
- Plans, monitors, and evaluates planned events, including logistics, teamwork, reports, and handouts
8. Compliance
- Ensures compliance with all relevant British Council policies
Role specific knowledge and experience:
You should bring along:
- Legal right to work in Nepal
- English at CEFR B1/B2 level and fluency in Nepali
- School Leaving Certificate (+ 2 or equivalent) in management or related field
- Over 2 years’ work experience in office administration and secretarial roles.
- Proven experience of providing logistics support for events like workshops, trainings and seminars
- Over 2 years’ work experience in office administration and secretarial roles on donor funded projects is desirable
Extensive experience of Strong of MS Office packages - Excellent interpersonal and time management skills
- Nepali writing and typing skills
- Knowledge of office IT system and basic troubleshooting of networking, hardware and software
Additional role requirements:
The staff on this role may be required to travel domestically or internationally at certainoccasionsdependinguponthebusinessneedinayear.Theorganisation ensures staff safety during the travel and provides good and safe travel and accommodation arrangements. The traveling requirements are decided or communicated well before time to the staff, so they can manage their travel accordingly. Our travel and accommodation policies are robust and developed to facilitate employees during their work, out of station.
The staff may also be required to work out of hours, in the evenings or in the weekends occasionally. However, staff is facilitated for their working weekends in the other days of the week through an agreement with their line managers. There are policies in place to compensate staff working extra hours or on weekends/holidays.
Further Information:
Pay band: PB2consultant contract
Location: Kathmandu
Department: Cultural Engagements, Nepal
Contract type: Consultant
Duration: Fixed term (September 2023 – August 2026: Year 2 and Year 3 funding subject to confirmation)
Vacancy Closing date: 13 August 2023
To Apply:
Please send your CV and Cover Letter to hr@britishcouncil.org.np
Please ensure that you mention the role title in the subject of your email.
To be considered for this job, you must already have the right to live and work in Kathmandu. Please be aware that for this role, we are not able to sponsor working visa. Only shortlisted candidates will be contacted.
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Equality , Diversity, and Inclusion (EDI) Statement
The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.
The British Council is committed to safeguarding children, young people and adults who we work with.
We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.
Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.
If you have any problems with your application please email askhr@britishcouncil.org
Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.