Partnership Officer

  • Full Time
  • Anywhere
  • Applications have closed

Website Mercy Corps

JOB OPPORTUNITY

Partnership Officer

Employment Type: Full-time
Salary Grade: 01
Job Location: (with frequent travel to program/field offices), Nepal

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Nepal since 2005, implementing programs in food security, agriculture, market development, financial services, girl’s education, climate change adaptation and disaster risk reduction. We take a systems-based approach in our programming, with the aim of improving the lives and potential of vulnerable individuals and communities across Nepal.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Nepal, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

The Mercy Corps Partnership Officer is responsible for supporting the Partnership Manager in managing all subaward management as per Subaward Financial Management Policy (SFMP), ethical standard of Mercy Corps to ensure that financial resources are used efficiently and effectively, and the partners are capacitated to run the programs independently. With the supervision and guidance from the Partnership Manager in its role as a support to the Program Department, the Partnership Officer will be providing the information on subaward status, issues related to ethics and integrity, possible fraud and misuse of financial resources and support to make sure that the partner organizations are fully complying with their policies, regulations as well as donor and Mercy Corps procedures as per the subaward agreement.

General Position Summary

Working under the supervision of the Partnership Manager, the Partnership Officer oversees and monitors subaward partners in cluster/field office area including facilitating and tracking of cash disbursements, partner financial reporting, conducting financial monitoring of partners and ensuring proper financial close out of all Subawards. They are responsible for promoting the understanding of and compliance by partners with subaward agreement conditions. The Partnership Officer will also build the financial capacity of the partner to properly account for and report on the use of the subaward funds. They will also flag out any violation of ethics, integrity, and any financial irregularities.

Essential Job Responsibilities

The specific duties and responsibilities of the Partnership Officer include, but are not limited to, the following:

  • Review partner (sub-recipient) monthly/quarterly financial reports for accuracy and tracking against the subaward budget.
  • Support in financial forecasting, budgeting, and cash flow of partners.
  • Work continuously to enhance the capacity of local partner’s staff. Orient program staff on techniques/tools that can be used to ensure a reasonable and realistic planning/budgeting process.
  • Conduct financial monitoring visits of partners to verify that sub-awards are being managed in accordance with the terms and conditions of the subaward agreement. Identify issues and advise on possible resolutions to safeguard the partners from possible fraud and breach of ethics.
  • Assist in preparing required policies & procedures related to sub-award management and orient program staff.
  • Provide technical backstopping to local partners on effective financial & compliance management and arrange capacity building training as required & relevant. Identify and communicate compliance risks associated with program implementation.
  • Review sub award transactions (including major procurement contracts) and other documents for compliance with the subaward agreement. Identify and communicate any identified compliance risks to the Partnerships Manager. Prepare and maintain internal compliance-related reports.
  • Communicate expectations, promote accountability, and provide constructive feedback to partners on the implementation of program activities.
  • Ensure the partners are capacitated to work in line with the Mercy Corp’s localization efforts.
  • Support Supervisor in day-to-day work. Track all the subaward financial reports and fund requests.
  • Ensure timely disbursement of the funds to the partners.
  • Maintain subaward files.
  • Coordinate with the USAID funded BHAKARI project team to collect VAT invoices, Reconcile and
    assist in submitting VAT package file to the IRD office.
  • Ensure that MC operational policies and procedures are followed, while ensuring downward and upward project efficiency, transparency, and accountability.
  • Manage good relationships with project stakeholders, including local NGO partners, GoN officials, local bodies/community officials, and colleague agency officials.
  • Ensure that innovative approaches, good practices, particular challenges, or good results are documented to support agency learning.
  • Ensure GESI sensitive monitoring and evaluation process (for eg: ensure disaggregated data and information is regularly collected, analyzed, and updated to monitor the progress of the program implementation, by closely working with other team members including GESI.

SECURITY

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members and community operate in a secure environment and are aware of policies.

ACCOUNTABILITY TO PROGRAM PARTICIPANTS

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants and to international standards guiding international relief and development work, while actively engaging participating communities as equal partners in the design, monitoring and evaluation of our field projects.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

OTHERS

  • Mercy Corps as a humanitarian agency is expected to respond as and when crisis and humanitarian situation engulfs. As an MC employee all staff are expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities.
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
  • Other duties as assigned by his/her supervisor and or Country Director.

Supervisory Responsibility
N/A

Accountability: Partnership Manager, Director of Finance & Compliance, Position Description; National Staff Policy Handbook; Code of conduct and Mercy Corps policy and procedures.

Reports Directly to: Partnership Manager

Works Directly with: Finance and Compliance Director (with authority for technical financial and compliance matters), Program Leads, Head of Field Offices, Director of Programs, Partner Organizations, other support team members.

Knowledge and Experience

  • Bachelors’ degree in Accounting, Business / Finance Management, or other related discipline.
  • At least 2 years of relevant experience in administering small grants in an international/local environment.
  • A solid understanding of financial, procurement and organizational systems and procedures.
  • Experience in writing Financial and compliance review reports.
  • Previous experience in internal audit, financial monitoring, or compliance or donor funded program is preferred.
  • Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary.
  • Experience working in complex diverse environments, and accordingly under complex donor regulations
  • Strong analytical, communication and financial and compliance monitoring review report writing skills with attention to detail.
  • Ability to work effectively with an ethnically diverse team in a sensitive environment
  • Willing to travel and work extensively in the program areas with the local partners

Success Factors

The Partnership Officer will have demonstrated ability to lead and communicate effectively with team members of varied work styles, follow procedures, and meet deadlines with flexibility and creativity in planning and problem solving and a proven ability to learn quickly, take initiative, and be accountable for results. They will be able to understand the larger picture while remaining focused on the details. They will have the ability to work independently and as part of a team, a knowledge of procurement and tendering and a curiosity about and sensitivity to new cultures are all essential.

The most successful staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Valid through: January 9, 2022