Website Plan International
Position: Partner Support Specialist
Number of Vacancies: 1
Location: Regional Office-East (Janakpur)
Functional Area: Finance
Reports to: Finance Manager -Partners
Location: Regional Office-East
Travel required: Plan International Nepal
Effective Date: 1st January 2021
Type: Mid-level role with Fixed Term Employment for 2 years based in Regional Office-East (Janakpur)
ABOUT PLAN INTERNATIONAL
Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal.
Plan International Nepal has a vision for 2030 as “an inclusive, just and safe society where all girls and young women enjoy their rights and live in freedom”. This is coupled with the ambition of taking action so that 100 million girls learn, lead, decide and thrive as “Girls and young women in all of their diversity reach their full potential as equal and active citizens” by 2023. The country strategy is put into action through the implementation of three interrelated program areas defined as follows:
LEARN: the “Education and Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)” program aims to assist vulnerable and excluded girls and young women in adapting and thriving in a changing climate;
LEAD AND DECIDE: the “Youth as Active Drivers of Change and Sexual and Reproductive Health Rights (SRHR)” program aims to empower girls and young women in leading change, having control over their bodies and making informed decisions; and
THRIVE: the “Early Childhood Development (ECD), Child Protection and Child Poverty” program enhances vulnerable and excluded children, especially girls, to be valued and cared for without discrimination, fear and any forms of violence.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
The Partner support specialist reviews and monitors all partner’s budgets, expenditures, reports for Plan International Nepal to ensure accuracy and consistency in accordance with Plan financial policy/procedures and donor’s requirements. He/she liaises with project staff on issues related to partner management and conducts partner financial assessments and quarterly financial reviews as well as partner financial capacity building.
Dimensions of the Role
• The position will work closely with program and partners on partner financial management
• The positions required to build the capacity of Partners in financial management, the establishment of effective internal control, risk management.
• He/she will support CFOD in planning and facilitate partner audits processes
• The positions required to support in problem-solving with Partner Finance Officers
• The position will indirectly supervise Partner Finance coordinators/Officers
• Budget accountability: N/A
• Reports to : Finance Manager Budgeting and Reporting
• Internal and External interfaces:
Partner Capacity Building
- Develop and lead the implementation of training tools for both partner and Plan staff in such areas as financial, procurement, payroll, reporting, fraud and risk management and compliance specific requirements of donor
- Collaboratively develop capacity building plans with partners based on their needs and assessment.
- Provide support to Partner Finance coordinator/officer on orientation and capacity building to partners on the all financial aspects such as financial management, internal control, and risk management matters to ensure partners have adequate knowledge and skills in managing donor’s fund and can comply with Plan International & donor’s partnership agreement, financial guidelines, and requirements
Partner Finance Monitoring
- Develop and lead the implementation of tools to monitor the identified risks/weakness and actions plan are implemented for Partners, the level of risks would determine, the extent and type of monitoring activities, additional due diligence measures, payment schedules, reporting frequency, requests for supporting documentation, field/monitoring visits and spot checks
- Provide overall coordination among the Partner Finance team, project officer and partners to ensure the partners are compliant with Plan financial operations standards as well as Donor’s compliances.
- Ensure that quality Partner Financial Report submits on time to Budgeting and Reporting team.
- Devise and lead the implementation of a quarterly partner visit plan of Partner Financial Officers
- Review Quarterly Partner Visits Report before sending to partners for actions and follow up actions accordingly
- Update Partner Monitoring Tools- the identified risks/weakness and actions plan are implemented for Partners, audits finding actions, visits actions report, feedback and comments actions report
Other Finance Tasks
- Assist Financial Planning and Analysis Specialist on Quarterly presentation of Partner Financial Management performance to CMT
- Provide leadership to Partner Finance Officer in solving problem with Partners and escalate to Financial Planning and Analysis Specialist when necessary
- Physically verification of the projects in communities
- Random participate with Partner Finance Officers in Quarterly Partner Visit
- Support Country Finance and Operation Director in planning and facilitate partner audits processes
- Conduct partner assessments during the proposal stage with Partner Assessment Committee
- Participate in Project Start-Up workshop and Donor Guidelines/requirement events and provide orientation to responsible finance and partners related to donor guidelines and requirements
- Ensure proper partners financial filings are updated (Partner Financial Management) in Shared Drive
- Physical verification of Plan assets into partners and reporting as well
- Join Quarterly Partner Meeting with Project Staff to share the issue and concern
- YE certification for partners.
Leadership and Staff Management
- Conduct skill gap assessment of each Partner Finance Officers and monitor development plan
- Build capacity of Officers to be able to monitor Partner effectively and professionalism
- Provide leadership and management to create a motivated, engaged and high performing team
- Ensure that all team members are aware of the team objectives and their role in achieving them
- Coordinate effectively with others to ensure high performance within a complex matrix operating structure
- Provide appropriate training and support to direct reports as necessary to ensure they have ability to perform their duties effectively and efficiently
- Provide necessary training to Partner Finance Officers on Plan International financial policies and procedures as required
- Update audit action list for finance.
- Coordinate actions based on the CPP audits and spot check recommendations related to the CO Finance Department
- Ensure that CPP challenges and knowledge are highlighted or raised during the team meeting.
- Plan, implement, monitor and evaluate work with the aim of achieving gender equality and ensuring the implementation of Plan International’s commitments as outlined in the Policy on Gender Equality.
- Adhere to the Child Protection Policy and report any Child Protection incidents in line with local reporting mechanisms.
- Perform other duties as reasonably requested by supervisor and Plan International.
Complies with corporate mandates
- Comply with corporate policies and standards- Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistle Blowing Policy, HR Policies and Procedures
- Provide requested documents to auditors and support in dealing with auditors (SWC audit, grant audit and GA audit)
Undertake Corporate Responsibility
- Respect organizational values and comply with all Plan Nepal and Corporate Code of Conduct, Policies and Standards
- Maintain confidentiality of all critical and sensitive information of the organisation
- Assist with the establishment, revisions and maintenance of Plan Nepal’s procedures and policies
- Undertake any assigned responsibility when delegate
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications, Knowledge and Experience
- Master’s degree in Business Administration, accounting/finance or a related field with 2-3 years of relevant experience or Bachelor’s Degree with 3-4 years of experience in Budgeting and reporting
- A professional certification in Chartered Accountancy is required
- Strong partner management and capacity building
- Strong understanding of Financial Accounting, budgeting control, and reporting principles
- Sound knowledge in Internal control system and fraud risk management
- Strong knowledge of accounting software
- Knowledge of International Financial Reporting Standards, Control standards and risk management techniques and the reporting requirements of major international grant donors
- Demonstrated experience in accounting/finance or relating field and handling partners
- Strong computer skills – e-mail, windows, word processing, spreadsheet, powerpoint
- Internal control implementation
- Financial reporting, analysis and attention to detail
- The ability to prioritize, work independently and understand and apply policies and procedures
- Excellent oral and written communication skills, in English
- Interpersonal skill, training and coaching skills
- Analytical thinking along with the ability to question the logic of information
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
- Based in Regional Office-East (Janakpur)
- Work with multi-culture and multi-lingual staff/team members
LEVEL OF CONTACT WITH CHILDREN
- Medium contact: frequently interaction with children during partner visit and field visit
Say Yes ! To Keeping Children and Young people safe and Protected.
Source: Kantipur Dainik, 27 April, 2021