Company: Mott MacDanald
Position: Palika Finance and Administration Officer
Activities related to TA finance and administration
In coordination with Palika coordinator, carry out office management functions, such as arranging travels, purchasing and maintaining office supplies, safeguard of office assets, maintaining records and so on.
Support the Palika coordinator, in preparing field office plan, budgets and forecasts in a periodic basis, and updating the plans regularly.
Maintain books of accounts, supporting evidences and relevant records of the transactions carried out from the field office.
Support bank and cash management function at the field office.
Prepare monthly expenditure and fund status report and submit the report to regional and central NCCSP offices.
Activities related to FA financial monitoring and reporting
Assist in monitoring of compliance with the Grant Manual, MoU and NCCSP2 Operational Guidelines by Palikas.
Carry out regular monitoring visits to the assigned Palikas and monitor the financial management activities such as budgeting, budget virement, expenditure control, staff advances, cash management, treasury management, procurement management, safeguard of assets, accounting and recordkeeping, financial reporting, internal/external audit follow-up, and so on.
Interact with Palika personnel, especially finance function personnel, to get updates in challenges faced in aforementioned areas of financial management and the actions taken by Palikas to overcome such challenges.
Review the supporting evidences, whenever required, to ensure transactions are appropriate and adequately supported.
Take stock of issues noted by Internal and External Auditors or other financial reviewers that are related to internal control system or specific to NCCSP2.
Required competencies and experience
• Bachelor’s degree in business studies, business administration, accounting or equivalent from reputed university
• Experience including experience in accounting, budgeting, assurance or financial reporting role. Knowledge of public sector in Nepal, will be an added advantage.
• Experience of working in remote areas of Nepal will be an added advantage.
• Experience of implementing effective internal control systems including procurement.
• Fluency in Nepali and English and good communication skills.
• Ability to organize work and projects and to adapt to changing circumstances (flexibility);
• Good analytical, negotiating, advocacy, inter-personal communication skills;
• Good report writing skills in Nepali and English;
• Proficiency in Excel, Power point and Word;
Mott MacDonald has recently been appointed by the UK Department for International Development (DFID) as the Technical Assistance Provider for the “Nepal Climate Change Support Programme Phase 2 (NCCSP2), led by the Ministry of Forest and Environment. NCCSP was designed with an aim to ensure that the poorest and most vulnerable communities in Nepal are able to adapt to the effects of climate change. NCCSP2 will operate in up to 52 Palikas in Provinces 5,6 and 7. The aim of NCCSP2 is to:
• Support the poorest and most vulnerable communities and local enterprises in western Nepal to become more resilient to the impacts of climate change;
• Use participatory, evidence-based processes to identify long-term adaptation priorities; and integrate these into Government of Nepal planning and policy;
• Build the capacity of Government of Nepal to finance, design and deliver adaptation interventions;
• Improve coordination of community-based adaptation interventions and generate evidence that can improve the quality of future adaptation planning
We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.
Last date to apply: 1st June 2020