Operations Assistant

  • Full Time
  • Kathmandu
  • Applications have closed

Website UNDP


Description of assignment title: Operations Assistant, Finance Unit

Assignment country: Nepal
Expected start date: 15/09/2023
Sustainable Development Goal: 17. Partnerships for the goals
Volunteer category: National UN Volunteer Specialist
Host entity: UNDP
Type: Onsite
Expected end date: 15/09/2024
Number of assignments: 1
Duty stations: Kathmandu

Mission and objectives

UNDP in Nepal

UNDP Nepal works with the people and Government of Nepal, and other development partners to pursue equitable and sustainable human development goals through eradication of poverty, increase in livelihood opportunities, improvement in community resilience against conflict, disasters and impact of climate change, while laying down strong foundations for a society based on rule of law with an inclusive and participatory democracy.


UNDP works in about 170 countries and territories, helping to achieve the Sustainable Development Goals, including eradicating poverty, reducing inequalities and exclusion. We help countries to develop policies, capacities and build resilience to achieve and sustain development results.

UNDP Nepal has been supporting the Nepalese people in their efforts against poverty since 1963. Much of this support has gone to strengthening the capacity of government, civil society and community groups to fight poverty, and to bring national and international development partners together to design and implement successful projects that contribute to Nepal’s development objectives.

UNDP Nepal is seeking dynamic, motivated and competent expert who is passionate about contributing to making this world a better place

Task description

Within the delegated authority and under the overall supervision of Head of Finance and direct supervision of Operations/Finance Assistant or her/his designated mandated representative(s), the UNV Operations Assistant will:

  • Support for preparing all types of vouchers including PO, Non-PO, Prepayment/Adjustment and other for UNDP and on-behalf of other UN agencies;
  • Support for submission of request and uploading agency requests in Agency Service Request (ASR) Portal on behalf of other UN agencies;
  • Support for the preparation and submission of periodic certifications;
  • Support for running Paycycle, printing cheques and make sure that all payment are processed with appropriate and sufficient supporting documents;
  • Support for collecting, recording, filing and submission of VAT invoices of UNDP including project to Inland Revenue Department (IRD);
  • Support for creating deposits/other in UNall and Quantum;
  • Support for filing, digitizing and archiving of financial and other documents;
  • Support for monthly reconciliation of TR/TE including ticket cost in coordination with administration/travel unit;
  • Support for preparation of monthly petty cash register with cash receipt and facilitate payment and settlement;
  • Support for managing logistic for various official training, workshop, and meeting;
  • Any other tasks assigned by the supervisor;

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
  • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
  • Full compliance of financial processes and financial records with UNDP rules, regulations, policies and strategies;
  • Support to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with the direct supervisor
  • As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP and its beneficiaries in the accomplishment of assigned functions.
  • Proper receipting of goods and services and establishment of accruals;
  • A final report of her/ his accomplishments are prepared and shared with her/his supervisor at the end of the assignment.
  • Support in well-functioning of the ERP Quantum the UNDP Nepal.

Eligibility criteria
Age: 27 – 80
Nationality: Candidate must be a national or legal resident of the country of assignment.

Required experience

  • 3 years of experience in the national and/or international level in finance and administration.
  • Working experience in UN or other international/national development organization will be given priority;
  • Good knowledge of Microsoft Office including data management and working knowledge of ERP system;
  • Proper communication skills in English and Nepali languages;
  • Accuracy and professionalism in financial data recording, reporting and documentation;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of stakeholders, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Showing adequate maturity and working independently for the assigned tasks;
  • Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN System;

Area(s) of expertise
Business management, Administration

Driving license


Nepalese, Level: Fluent, Required
English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Business Administration or relevant field.

Competencies and values

Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;

Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority;

Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;

Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary;

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

Other information
Living conditions and remarks

Living conditions in Kathmandu, the capital of Nepal, are good. In Kathmandu comfortable inexpensive flats (furnished and unfurnished) are available. Imported and local food and clothing are abundantly available. Water is in somewhat short supply and not safe to drink without treatment. Public transport is easily available and generally reliable. Kathmandu has a temperate climate with coldest temperature reaching just above zero at the night during the winter and mild but humid during the monsoon period, mid-June to end September.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy.

Advertisement end date: 11/09/2023

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