Operations Assistant

  • Full Time
  • Kathmandu
  • Applications have closed

Website UN Volunteers

JOB OPPORTUNITY

Position: Operations Assistant

VMAM Code: NPLR000178-9128
Host Entity: UNDP
Country: Nepal
Duty Station: Kathmandu (NPL)
Language Skills: English, Nepalese
Start Date: Immediate
Duration: until 31 December 2021
Application Deadline: 29 March 2021

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of Administrative Analyst and Procurement Associate or his/her designated mandated representative(s), the UNV Operations Assistant will:

  • Register agency procurement request and support procurement team to initiate procurement process by raising e-requisitions in Atlas;
  • Keep track of procurement processes including delivery of goods and services, acceptance by agency and payment.
  • Assist Admin team to raise Travel Requests (TRs), Travel Claims (TCs), Expense Reports (ERs) and Non-Travel Requests in ATLAS T&E Module for Agencies
  • Follow up with concerned staff for providing all the supporting documents related to travel
  • Assist to finance team to create receipt in system, submit the payment request in oracle system and ensure the proper and timely documentation of the supporting documents;
  • Assist to team to ensure the timely action has been taken as per SLA/SOP timeline for the service request received from agency;
  •  Assist to communicate and provide the information as and when required to support in providing client oriented services;
  • Any other related tasks as may be required or assigned by the supervisor.
    Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
    Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent
Education – Additional Comments:
Required Education Level: Bachelor’s degree
Required Experience: 3 years

a. Education, qualifications, skills, experience, areas of expertise (to be filled in by the host entity):

For example (the below is indicative, to be adapted by the host entity).

  • Bachelor’s degree in management or equivalent
  •  At least 3 year of professional work experience in relevant areas; experience of working in the UN or other international development organization is an asset;
  • Other desired/mandatory required technical knowledge
  • Good oral and written skills;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in operations and finance activities, volunteerism as a mechanism for durable development, and the UN System.

Required experience: 36 Months

Experience remark:

Required Education Level: Bachelor’s degree

Required Experience: 3 years

a. Education, qualifications, skills, experience, areas of expertise (to be filled in by the host entity):
For example (the below is indicative, to be adapted by the host entity).

  • Bachelor’s degree in management or equivalent
  • At least 3 year of professional work experience in relevant areas; experience of working in the UN or other international development organization is an asset;
  • Other desired/mandatory required technical knowledge
  • Good oral and written skills;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  •  Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in operations and finance activities, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

  • English(Mandatory), Level – Fluent
  • Nepalese(Optional), Level – Working Knowledge
    Area of expertise: Development programme/project administration, Procurement and contracting, Administration and administrative assistance

Area of expertise details:

Required Education Level: Bachelor’s degree

Required Experience: 3 years

a. Education, qualifications, skills, experience, areas of expertise (to be filled in by the host entity):
For example (the below is indicative, to be adapted by the host entity).

  • Bachelor’s degree in management or equivalent
  • At least 3 year of professional work experience in relevant areas; experience of working in the UN or other international development organization is an asset;
  • Other desired/mandatory required technical knowledge
  • Good oral and written skills;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Sound security awareness;
  • Have affinity with or interest in operations and finance activities, volunteerism as a mechanism for durable development, and the UN System.

Driving license: No

Competencies values:

Accountability, Building Trust, Client Orientation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of (the Programme Country) and legal residents in (the Programme Country or territory) with the status of refugee or with the status of being stateless are eligible to apply.


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