Project Coordinator

NGO Federation of Nepal (NFN) is an umbrella organization or national platform of NGOs working in various fields of social welfare and development in Nepal. Established in 1991 for the promotion and protection of social justice, human rights, civic space and pro-poor development, NFN has evolved as a leading organization working for the entire NGO movement in Nepal. It is actively working to unite, organize, capacitate and mobilize civil society aiming to create a peaceful, democratic and just Nepal.

Project Coordinator

Reports to: Team Leader
Duty Station: NFN Central Office, Kathmandu with frequent travel to the field as required.
Contract Duration: 12-month with possibility of extension based on performance
Salary: Negotiable based on relevant experience and desired qualifications
Scope of Work: Under the direct supervision of the Team Leader and in coordination with AIN/SCI, the project coordinator will be responsible for planning, implementation, monitoring, and reporting of the project.

• Collaborate with the project team to develop detailed implementation plans, timelines, and resource allocation. Ensure that all project activities are well-coordinated and integrated into the overall project plan.
• Engage with member organizations of NFN and CSOs, civil society networks, various stakeholders, beneficiaries, and community members. Maintain effective communication channels to address concerns, provide updates, and gather feedback.
• Develop concepts, design innovative activities and approaches and coordinate for the execution of the activities at the central and subnational levels.
• Develop guidelines, procedures, check lists, compliance notes and comprehensive plans for the execution of initiatives and activities in alignment with the objectives or intended outcomes of the project.
• Oversee the project budget, ensuring that financial resources are allocated appropriately and utilized efficiently. Monitor expenditures and recommend adjustments if necessary to stay within the allocated budget.
• Support in settlement of program activities, fund flow, financial management and monitoring of financial progress in close coordination with Admin & Finance Coordinator.
• Ensure compliance in process and procurement. Work closely with the procurement team to identify required items, obtain competitive bids, and ensure that the procurement process complies with organizational policies and donor requirements.
• Monitor the implementation of project activities, ensuring that they are executed according to the established plans and adhere to quality standards.
• Prepare regular progress reports that document achievements, challenges, and lessons learned. Use the reports to inform decision-making and provide updates to donors and stakeholders.
• Identify potential risks and challenges that could impact the project’s success.
• Develop risk mitigation strategies in collaboration with the project team.
• Monitor and assess the quality of project deliverables to ensure they meet the project’s standards and objectives.
• Provide support and guidance to project staff particulary at the province level, closely coordinate with the central, province and district committees of NFN.
• Collaborate with the Monitoring, Evaluation, Accountability, and Learning (MEAL) Specialist to implement the project’s monitoring and evaluation plan.
• Contribute to data collection and analysis to assess project progress and impact.
• Explore the stakeholders and agencies in the field of civic space, institutional good governance and capacity development at the central and local levels and collect information on good practices, tools and techniques.
• Support Provincial Committees/ staffs and district chapters to implement the project activities, collect reports and track the progress and ensure the quality of the deliverables.
• Foster effective teamwork and coordination among project staff and partners to ensure a seamless and integrated approach to project implementation.
• Facilitate knowledge sharing and learning among team members, partners, and stakeholders to improve project effectiveness and outcomes.
• Ensure that the project complies with organizational policies, donor requirements, and relevant regulations.
• Conduct any other tasks as delegated by the Project Focal person, Team Leader, and NFN board.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

• Take ownership of tasks and decisions
• Communicate openly about progress and challenges.
• Solve problems proactively to keep the project on track

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages others to do the same
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Master’s/Bachelor degree Development Studies, International Relations, Management or a related discipline.
• Minimum five years experience in project coordination and management, particularly related to EU-funded projects.
• High level of technical skills, knowledge and experiences on strategic planning, program design using various logical modules including log-frames, result framework etc.
• Has a very good understanding of civil society and its dynamism in Nepal.
• Has a very good understanding of the principles of democracy, human rights, civic space, and agenda of civil society concern.
• Previous experience in leading teams (developing training tools, training, coaching and mentoring)
• Demonstrated ability to work effectively in a multi-cultural settings with a wide variety of stakeholders.
• Ability to analyze information, evaluate options and to think and plan strategically.
• Excellent interpersonal, communication and representation skills.
• Ability to present complex information in an understandable manner, and to use innovative forms of communication
• Fluency in written and spoken Nepali and English languages.

Additional Job Responsibilities:
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Application procedures: Qualified and interested individuals can send a cover letter along with an updated CV with two referees to vacancy@ngofederation.org by 16 August 2023 (Clearly mention ‘Application for the post’ in the subject line). Only shortlisted applicants will be contacted for the further selection process. Women and people from marginalized communities are encouraged to apply.

Telephone inquiries shall not be entertained and any other direct or indirect solicitation may lead to disqualification of the candidacy and NFN reserves all rights to cancel the process at any time.

Tagged as: Kathmandu, NGO INGO, Project Coordinator