Job in World Health Organization – Information Management Assistant (12573 views)


Organization: World Health Organization

Position: Information Management Assistant (IMA)

CONTRACT TYPE : Special Service Agreement (SSA)


DURATION OF CONTRACT : 12 months with possibility of extension

UNIT/OFFICE : WHO Health Emergency Programme (WHE),
WHO Representative Office

DUTY STATION : Anywhere, within Nepal
(Health Emergency Operation Centres / EDCD / NPHL / DoHS/ MoHP WHE – WHO Representative Office)

SCHEDULE : Full-time

SALARY : Lump sum package of NPR 81,066.00 per month (Taxable)


The purpose of this Vacancy Notice is to invite qualified professionals with relevant expertise for the position of Information Management Assistant (IMA) under SSA contract for inclusion in a roster of experts for possible short-term assignments which may arise from time to time at the WHO Health Emergency Programme (WHE), WHO Nepal.

Purpose of the Position:

The purpose of the position is for supporting the entities the incumbent is assigned to in the end-to-end management of information for enhanced health security and emergency risk management in the health sector.

Summary of assigned duties:

Under the overall guidance of the Team Leader – WHO Health Emergency (WHE) Programme (TL- WHE) and the direct oversight of the relevant WHE Technical Officer (TO) / National Professional Officer (NPO) with the joint day-to-day supervision of the assigned WHE Field Medical Officer (FMO) of the WHO Country Office (WCO) for Nepal and the designated health authority at the external duty station; the WHE – IMA will perform the following duties as relevant to the assigned duty station:-

To capture and follow-up on potential public health events relevant to Nepal detected through the Epidemic Intelligence Open Source (EIOS) online system configured to Nepal and equivalent off-line sources as needed and other event / indicator based surveillance systems / mechanisms in Nepal.

To generate the first information report on public health events/ emergencies due to any hazards and report them to the WHE FMO and the supervising health authority.

To communicate and coordinate with districts / local bodies/ health facilities and other stakeholder partners as authorized to collect information:

on potential and actual public health events / emergencies (PHE) detected due to any hazard and their follow-up till satisfactory closure in the Event Management System (EMS).

for preparation of situation reports on PHE.

on health stakeholders involved in Emergency Risk Management (ERM) and Health Security and update it regularly using tools such as the 3W/4W matrix.
To prepare info-graphics, summary and detailed informational / statistical / epidemiological content for periodic reports / bulletins for dissemination to relevant stakeholders as authorized.
To prepare digital maps with health facility / surveillance site locations, routes of access and dedicated and accessible free space for emergency operations and regularly update the same.
To collect and manage data and generate information for development of:
user friendly information portals / websites synchronizing all available information from relevant authentic websites and legacy databases / repositories such as HMIS / LMIS etc.;
periodic updates, reports, newsletters and web and social media information products / displays;
strategic / operations related decision support systems and products.

To update the databases on human and other logistic and financial resources for health in close coordination with hub and satellite hospital networks and national/provincial/district/local health authorities for utilization during different phases of the health security emergency risk management cycle as relevant.

To undertake / facilitate / support the development of relevant websites / platforms; web and mobile based application and other critical information and communication technology innovations needed for enhanced health security and emergency risk management in the health sector.
To undertake / facilitate / support the development and implementation of traditional and innovative training and capacity building tools and packages for enhanced health security and emergency risk management in the health sector.
To undertake / facilitate the installation, regular maintenance and testing, inventory management and training of relevant stakeholders in the efficient use of all information and communication technology, data storage / back-up, uninterrupted power back-up software and hardware; and office productivity equipment; and office amenity related equipment for which accountability has been assigned to ensure effective, uninterrupted and fail-safe operations and flow of information and communication.
To coordinate with the Emergency Operation Centres of the Ministry of Home Affairs and other relevant line ministries to obtain information needed for health sector preparedness and response for multihazard emergencies through the HEOC and other health institutions.
To ensure inter-sectoral/cluster coordination for collective actions on preparedness and response to multihazard emergencies and health security enhancing interventions e.g., water/sanitation/hygiene, logistics and nutrition.
Support seamless and strong liaisons between the Epidemiology and Disease Control Division (EDCD); the HEOC Network; the National Public Health Laboratory network; the National Influenza surveillance network; the Anti- Microbial Resistance surveillance network; the network of Epidemic Rapid Response Teams (ERRT) and Emergency Medical Deployment Teams (EMDT); and the regional/ local chapters of the national and international NGO associations to ensure effective coordination of ERM and Heath Security activities, information and knowledge sharing and promoting partnerships.
To perform other duties and tasks as assigned by the WHE TL, TO, NPOs and FMO and the designated health authority at the external duty station.


1. Fostering Integration and Teamwork
2. Communicating in a credible and effective way
3. Respective and promoting individual and cultural differences
4. Producing Results Functional Skills and Knowledge:
• Excellent interpersonal skills, tact, discretion and diplomacy;
• Ability to effectively work with government, development partners and collaborating agencies;
• Self-motivated with ability to work with a minimum supervision.
• Good interpersonal skills, able to work as a team member in a multi-cultural environment.

Other Skills:

Good computer skills including in all office productivity applications.
Ease of use of Internet and email systems is essential.
Operational competencies in data analysis and visualization using appropriate data management, epidemiological and statistical applications.
Good working knowledge of installation, testing and maintenance of ICT, data storage and power back-up hardware and office productivity equipment and amenities.
Good working knowledge in the use of GIS; database and webpage design and management; online and mobile phone-based survey applications and other relevant software.
Expertise in software programming and application development would be an asset

Education Qualifications:

Essential: Completion of secondary level education.

Desirable: University degree in computer science / information management is an asset.


Essential: Minimum 3 years of experience in information management or related area.

Desirable: Relevant working experience with WHO and UN agencies is an asset.

Use of language Skills: Excellent knowledge of written and spoken English and Nepali

Additional information: • Only candidates under serious consideration will be contacted.

• A written test and the interview may be used to screen applicants.

• The written test for shortlisted candidates will be held tentatively in the week starting 16 December 2019.

Candidates are advised to make themselves available during that period.

• Any extension of contract would be subject to programmatic requirements, performance of the incumbent and availability of funds.

Last date to apply: 14 December 2019.


Interested candidates meeting above requirements should apply to the WHO Representative to Nepal, Attn: Administrative Officer, Pulchowk, Kathmandu, NOT LATER THAN 14 December 2019. Please send your applications to senepvacancy@who.int with subject line “Application for the position of Information Management Officer (IMA) – WCO/2019/SSA/WHE/06”. Please submit an application along with the WHO Personal History Form (PHF). The PHF can be downloaded from website: https://who.int/nepal/careers

No telephone enquires please.

– Only short-listed applicants will be contacted for test/interview etc.
– Qualified female candidates are encouraged to apply.
“WHO is committed to workforce diversity”
“Application from qualified female candidates particularly from disadvantaged and socially excluded groups are strongly encouraged”
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

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