Organization: Save the Children
Position: Senior MEAL Coordinator – Healthy Transitions for Nepali Youth Project (MACF)
TEAM/PROGRAMME: MEAL, PDQ
LOCATION: Surkhet, M&FWFO
CONTRACT LENGTH: Fixed term till December 2019 (possibility of extension)
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reach approximately two million population and invest over 30 million US dollars annually to reach more children than ever before, through programmes in Health and Nutrition, Education, Child Rights and Governance and Child Protection, Child Poverty, HIV and AIDS, and Humanitarian.
The Senior MEAL Coordinator will be expected to lead roll out of MEAL approach and establish MEAL system for the HTNYP project spending 50% of time in field visits. The position bearer will be responsible for ensuring adherence to all compliance requirements of SC and donors, and promoting accountability and learning among beneficiaries, local government, partners and SC members.
The Senior MEAL Coordinator will provide technical support for program planning, develop or improve tools and methodologies for monitoring and research, continually monitor program activities to ensure quality of program delivery, and track results to ensure that the program is impact focused. The post holder will play a key role in generation and documentation of lessons, along with their dissemination or communication to inform on-going implementation and future programming. The Sr. MEAL Coordinator will be responsible for capacity building of program/partner staffs on MEAL and documentation, maintenance of an updated program database, and providing support for data analysis, documentation and reporting as per requirement of the program.
SCOPE OF ROLE:
Reports to: Project Manager – HTNYP (Administrative) and Senior MEAL Coordinator, M&FWFO (Technical)
Staff directly reporting to this post: NA
Budget Responsibilities: As per the SOD
Role Dimensions: The Senior MEAL Coordinator will lead monitoring, evaluation, accountability, learning, documentation, database management and reporting activities for the program in close coordination with MEAL departments in Mid and Far West Field Office and Country Office. S/he represents Health theme of Save the Children at Provincial/ Municipal level in different forums, meetings and consultations on policy and technical issues.
KEY AREAS OF ACCOUNTABILITY: The incumbent has below detail roles and responsibilities to carry out and Not limited to;
Monitoring and Evaluation:
• Develop and implement MEAL plan including framework for monitoring the program including: rapid assessment, baseline/midtern/endline survey tools, monitoring tools and planning to carry monitoring and evaluation activities.
• Review current practices of project monitoring (assessment, situation analysis/baseline), tracking indicator progress and results, management of data and information, documentation and reporting; identify strengths, weaknesses and opportunities for improvement of the current systems and approaches.
• Develop and improve tools, approaches and annual program monitoring visit plan together with program coordinators and other MEAL staffs based on project log frames / Result Frames (including data collection-frequency and data management); define responsibilities for MEAL.
• Conduct output or result monitoring based on MEAL plan/ logical framework/result framework
• Ensure that the project staffs collect good quality monitoring data in a timely manner and collate/organize data received for reporting requirements.
• Provide technical support for Data Quality Assurance (DQA) and share the finding with project team members for timely adjustment and correction
• Support to conduct Comprehensive Compliance Monitoring (CCM) and Joint/Intensive Monitoring visit in region/project.
• Ensure that the project complies with SCI Standard Operating Procedures on M&E including: the global quality framework, Global Initiative requirements, total reach and the advocacy measurement tool.
• Ensure the project, global indicators, Total Reach or MEAL reporting requirements are reported in time.
• Ensure SCI and donor compliance of project/grants related with reporting, planning, and their timely submission etc.
• Provide technical support for data analysis of indicator-based survey for reporting and planning purposes.
• Identify areas for internal evaluation for organizational record and learning.
• Provide technical support (comment on evaluation TOR, sampling methodology design, questionnaire and technical tools) for conducting project evaluations as per the requirement. This also includes facilitating study/evaluation team for field visit.
• Review draft evaluation report by ensuring it follows the TOR, addresses all of the evaluation questions; follow agreed upon format, correct any omissions and the evaluators may have to collect more data.
• Follow up evaluation tracker and ensure learning’s and recommendations generated through evaluation were replicated and used in project planning/development process.
• Prepare and submit monthly MEAL analytical report and periodic reports as required.
• Ensure that all program/partner staffs fully understand and promote accountability in general, to children in particular, through training and coaching.
• Ensure that an effective system for complaints handling and response mechanisms are established and functioning for the program.
• Contribute to improvements in existing policies and procedures to enhance effective accountability mechanisms, building on progress to date on integrating accountability to beneficiaries (and particularly children) within program
• Lead and/or support for investigation of the serious complaints and feedback as and when needed.
• Collaborate with MIS section in order to enter the project data for online database system (OPMIS)
• Inform and follow up with program staff on the issues marked red in the OPMIS action plan tracker to solve the issues on time.
• Ensure that MEAL team conduct monitoring visits in the program areas as per the agreed plan, monitor the quality of program interventions against the quality benchmarks and ensure that the action plans to address the quality gaps are developed and completed on time.
• Produce and share high quality analytical MEAL reports on regular basis to MEAL team at field office and relevant program personnel as required.
• Promote learning in program, particularly on issues of program quality, policy analysis and advocacy and ensure that new and updated analysis/information is constantly available.
• Implement defined learnings questions in the project and document properly.
• Promote learning sharing by supporting to conduct monthly/.quarterly review meeting/workshop with partners, and semi-annual and annual program reviews.
• Co-ordinate with MEAL team at field office and country office and with program staffs to ensure that lessons learned are properly documented and are well incorporated into program implementation and design.
• Support to conduct operational research and other studies/research, and communication of program learning (through document sharing, presentations, etc.) both internally to provide guidance and technical input on program design and planning as well as externally with key stakeholders (NGOs, government partners, working groups, etc.)
Documentation and Reporting:
• Develop tools and methodologies for collection and analysis of program data, and documentation for reporting and presentation along with providing support to review and prepare program documents to be submitted to field office, country office, SC member countries and donors
• Collect, compile and analyse program information/ data and provide feedback to project staff at the district level as and when required ensuring efficient and accurate information flow within program team and between the program, and field/country office.
• Coordinate with project/partner staffs, project managers for implementation of documentation and reporting related activities and assist project manager to prepare the presentation as necessary based on the information, statistics and evidences.
• Capacity building of project/partner staffs in documentation, data management and information dissemination/reporting with supportive supervision as necessary.
• Undertake field visit to the relevant program areas to document intervention process and program impacts.
Leadership and Team Development:
• Capacity building of program/partner staffs on MEAL, documentation and reporting based on assessment of their capacity and development plan
• Provide management and technical leadership to the MEAL team on the program
Occasional Significant Duties:
• Supporting Save the Children’s dual mandate of development programs as well as being the leader in emergency preparedness and response for children.
SKILLS AND BEHAVIOURS (our Values in Practice)
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
• Honest, encourages openness and transparency
• Master’s degree or equivalent in public health, statistics and/or related discipline
EXPERIENCE AND SKILLS
• At least 5 years of experience in monitoring, evaluation and/or research with at least 3 years in a health project in INGOs.
• Expertise in databases, MS Office and other analysis software such as SPSS/STATA
• Good Interpersonal and Communication skills
• Proficient in report writing and documentation
• Strong facilitating skills and use of participatory approaches
Additional Job Responsibilities:
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Last date to apply: 7 July 2019
HOW TO APPLY
Source: Kantipur Dainik, 30 June 2019