Website IOM Nepal
Intern – Human Resources
Duty Station: Kathmandu, Nepal
Position Required: 1 Position
Type of Appointment: Internship, Six months
Estimated Start Date: As soon as possible
Closing Date: 13 November 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The Human Resources Unit is part of Resources Management which is responsible for overseeing all Human Resources activities of the mission in Kathmandu and Damak.
Under the overall supervision of Head of Resources Management Officer and direct supervision of National Human Resources Officer and in cooperation with other colleagues of the Human Resources Unit, the Intern will assist the following activities of Human Resources Unit of the mission. Tasks will include:
Core Functions / Responsibilities:
1. Provide support in administrative tasks and other Human Resource initiatives as required.
2. Assist in the digitalization of HR records, ensuring data is accurately filed and easily accessible.
3. Maintain confidentiality and security of sensitive HR information.
4. Collaborate with HR team members to organize, categorize, and archive digital documents.
5. Ensure personnel files and HR files and documents are well maintained physically and in electronic form.
6. Contribute to process improvement by suggesting innovative filing methods and software solutions; and
7. Undertake all other tasks as may be assigned.
Training Components and Learning Elements
- The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
- Will gain experience in Human Resources activities related to an International Organization.
- Will gain knowledge on filing method including digital filing.
- The Intern can also access online training courses at the disposal of all IOM staff.
Required Qualifications and Experience
- Bachelor’s degree in arts, Social Sciences/Social Work or related discipline from an accredited academic institution; or
- High School degree in above fields.
- Practical experience of how-to multi-task, prioritize and work independently;
- Practical experience with data management, data entry and maintaining data accuracy;
- Adaptability and a willingness to learn new technologies and practices;
- Have a basic understanding of Human Resources work;
- Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
- Proven ability to produce quality work accurately and concisely according to set deadlines.
For this position, fluency in English is required (oral and written)
The successful candidate is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committedmanner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.
How to apply:
Interested Candidates are requested to submit their application, referring to this advertisement to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to firstname.lastname@example.org by 13 November 2023. Only short-listed candidates will be called for interview.