Organization: Plan International
Plan International is an independent development and humanitarian organisation that strives for just a world that advances children’s rights and equality for girls. We have been working in Nepal since 1978 to help marginalized girls and boys, their families and communities for accessing their rights to survival, development, protection, and participation. We implement programmes through local development partners in 24 districts in cooperation with the Nepal government, civil society organisations and schools.
Plan International Nepal is fully committed to the gender-responsive safeguarding of all children and young people from all forms of violence.
We invite application from interested and eligible candidates for the following positions:
Position: Country Finance Director
Number of Vacancies: 1
Functional Area : Finance
Reports to: Country Director
Location: Country Office
Effective Date: February 2020
Term: Fixed term employment for 2 years based in Country Office
ABOUT PLAN INTERNATIONAL
Plan International is an independent development and humanitarian organisation working in more than 70 countries that advances children’s rights and equality for girls.
Plan International has been working in Nepal since 1978, helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal. The main program areas in its new Country Strategy are Early Childhood Development, Education, Youth Economic Empowerment, Child Protection and Resilience, including humanitarian assistance as required.
The purpose of this position is to lead the finance function, ensuring effective financial management, financial integrity and compliance with statutory obligations at organizational and national level.
DIMENSIONS OF THE ROLE
Budget: Oversights annual country budget of between € 9-11 million, manages department budget and ensures effective financial management for approx. 42 partners for all Areas Offices.
Responsible for overseeing the financial management; ensuring internal financial internal control, financial reporting and analysis, business planning process and people management.
The Country Finance Director reports to Country Director, and leads the finance team of about 8-10 members. S/he has the authority to approve financial transactions and contract up to € 100,000. Based in the country Office, this role ensures support to Plan’s programs and project areas throughout the country.
Areas of responsibility: National level
Reports: Financial reports, monthly, quarterly and annual basis, and audit /review & investigation reports.
Committee: Country Management Team (CMT) and National Management Team (NMT) Member of Plan Nepal
Manage and develop excellent and high performing finance team within the country
• Recruit, develop and retain finance staff
• Develop and implement training plans for finance team
• Lead regular meetings of finance team member including those at the Field Offices
• Ensure performance management of all finance staff occurs in line with the global standard
• Periodical update cost estimation review and discussion with the staff are done for improvement on budget preparation
• Ensure projects financial reports are prepared for completeness; accuracy and conformance with donor guideline.
• Ensure/ Prepare response on donors/NOs queries on budget and report matters
• Update CMT and Area Office on budget utilization report and key financial information with advice on resolving key financial issues observed
• Highlight issues related to system and policy compliance to CD/ CMT
• Motivate, coach and mentor staff to enhance their engagement and meet expected results
• Ensure strong collaboration with non-finance departments.
• Ensure all grant budgets are accurate and complete
• In collaboration with the Business Development Team, ensure that donor compliance is met, addressing areas of non-compliance quickly and effectively.
• In collaboration with the Business Development Team, ensure that all grant reports are accurate and submitted on time
• Ensure Grant Tracking system &, Indicative Grant funding systems timely update
• Ensure strong cross collaboration with non-finance departments
Monitor the accuracy of financial reporting and cash management and ensure all policies and procedures are established aligning with compliance
• Manage the general ledger and cash management processes including cash forecasting
• Updating of the financial authorisation matrix and obtaining the approval of the Country Director at least annually and more frequently if required
• Quarterly reports are sent to RO/IH as per instructions and maintain quality
• Monthly reports (CMP, TB, target bank balance, finance matrix etc.) are sent to RO/IH as per instruction and quality
• Year reporting is done accurately and timely as per annual instruction. Provide necessary support and document to region to satisfy Plan Inc. global auditor, government and project
Ensure effective financial reporting, cash management and compliance with established policies and procedures
• Ensure that Plan International Nepal complies with the laws of Nepal and with Plan International’s policies
• Manage the general ledger and cash management processes including cash forecasting
• Update the financial authorization matrix including CD approval annually and as required.
• Ensure implementation of finance related audit actions/ alternative actions as required to strengthen financial controls and procedures identified in audit reports.
Support the capacity development of Finance staff in partner organisations
• Periodically visit of Field office and partner organisations.
• Review partners accounting and internal control systems and provide support as needed
• Initiate capacity development of partners finance staff through formal training and on the job coaching.
• Support Field finance to establish internal accounting control system in partner organisations.
• Check sample expenses from partner’s liquidation report and validate expenses with progress reports.
• Maintain minimum level of overdue advance, ideally not exceeding 5% of total advance.
Implement Plan International Nepal’s partnership policy and Finance & Administrative Guideline
• Maintain internal control system and policies
• Review & periodically update the existing financial policies, procedure and systems of the organisation as necessary with Country Director approval
• Train partner staffs on Finance & Administrative Guidelines
• Follow-up with Partner NGOs for corrective actions as recommended by auditors
Provide quality & timely financial reports to the Regional and National Offices
• Submit timely quality annual, quarterly & monthly closing report to regional office.
• Submit the CMP report on a timely basis.
• Support the Country Director to timely submit reliable financial information as required.
Ensure compliance with local laws and statutory obligations
• Submit annual tax returns and ensure tax compliance as per statutory requirements of the country.
• Submit annual statutory report to government counter part by due date.
• Ensure due compliance of relevant conditions of Nepal Labour Act.
• Be accountable towards all organizational policies, procedures and systems and ensure all necessary legal compliances are maintained.
Dealing with Complexity & Problems:
• Works in a matrix role requiring excellent work relations & communications with national and international focal points on financial matters.
• High level of analysis
• High accuracy and precision
• Undertakes investigation of fraud and error
• Compiles a wide variety of financial information.
• Manages financial risk and statutory compliance
• Provides solutions to financial problems.
• Negotiates with wide variety of external stakeholders (vendors, service providers).
Ensure Plan International’s CPP and GEI policies
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Educational Qualifications and work experience
• Minimum Masters level educational qualification in Professional Financial/ Accounting (CA/ CPA or equivalent)
• Minimum 7 years work experience in a finance function out of which at least 5 years should be at senior level.
• Proven experience in managing teams, finance and other critical management domains.
• INGO work experience preferred.
• Comprehensive understanding of the development sector, its operating and regulatory environment ( in Nepal) along with the financial management issues related to INGOs
• In-depth understanding of the international human rights framework for development, key development issues, approaches and tools.
• Clear understanding and sound knowledge of Nepal Tax laws and statutes related to Finance
• Knowledge of Financial Reporting Standards, Control standards and Risk management techniques and the reporting requirements of major international grant donors
• Clear understanding of internal control systems
• Preferred: Basic knowledge & understanding in disaster management context and relevant humanitarian response required to provide effective support in the event of a disaster and proactive preparation.
Leadership Skills and Behaviours demonstrated from experience
Role model Feminist Leadership Principles
• Aims for gender equality and gender transformative leadership
• Focus on achieving equality for girls as the world’s most marginalised and excluded group
• Recognise, celebrate and actively take into account girls’ and young women’s multiple and intersecting identities, including poverty, ethnicity and sexual orientation
Striving for high performance:
• Achieves clarity and accountability among whole team of their individual and collective objectives;
• Organises work clearly and effectively within the team;
• Deals with poor performers by either improving their contribution or managing their exit, if appropriate.
Strategic thinking and innovation:
• Creates strong strategic direction for own part of organisation in wider Plan context;
• Major contributor to direction in the management team of which they are a member;
• Flexible in responding to new demands presented in emergency situations.
Decision making and risk management:
• Can address complex problems in a balanced way;
• Good judgment in decision-making, making best use of available information;
• Willing to make difficult or unpopular decisions and stand by them.
Influence and communication:
• Uses the potential of varied cultures to reach solutions;
• Excellent listener who understands and shows sensitivity to the views of others;
• Forms good relationships quickly with wide range of people, including those in positions of power and who have different views/ interests;
• Represents Plan effectively with senior people in external stakeholder organisations;
• Understands external and internal politics and able to navigate these;
• Communicates with clarity and passion both 1-1 and with large groups;
• Effective negotiator in complex situations;
• Assertive without being aggressive.
Building effective teams and partnerships:
• Creates a highly motivated team with a unified purpose;
• Modifies own view to get best outcome for organisation;
• Contributes effectively to work of other functions/ units and to management team as a whole
• Able to build partnerships and improve relationships;
• Resolves conflict effectively in own team or across boundaries.
• Continuously uses both 1-1 and team situations to develop others;
• Organises work to give others development opportunities;
• Adapts style to suit the needs of a wide variety of people;
• Deals effectively with mistakes and re-motivates those involved.
Self-awareness and resilience:
• Aware of own strengths, weaknesses and pro-active in using feedback and self-development including emotional reactions and ability to manage them
• Aware of impact on others and uses impact to create positive climate at work
• Aware of own emotional reactions and able to manage them
• Manages own workload effectively and manages stress without harm to self or others
• Positive about change and able to cope well with ambiguity and support others in doing so
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.
• Post based in the Country office with travel to program unit operations for approximately 25% time
LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children
“Say Yes ! To Keeping Children and Young People Safe and Protected”
Last date to apply: February 23, 2020
HOW TO APPLY