Website Plan International
JOB OPPORTUNITY
Human Resource Coordinator – Education, Equity and Inclusion Project
Number of Vacancies: 1
Reports to: TBD
Location: Kathmandu
Travel required: As needed
Grade: C2
Type: Based in Kathmandu
ABOUT PLAN INTERNATIONAL
Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalized children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978.
Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
ROLE PURPOSE
The HR Coordinator is responsible to provide efficient and effective overall HR support to USAID Education: Equity and Inclusion Project. S/he will work closely and under the guidance of Chief of Party, Deputy Chief of Party and Human Resource & Organisational Development Director to support and facilitate recruitment, onboarding, ensure compliance with global and local HR policies, strengthen Plan value/behaviour, support in capacity building activities and create an enabling environment to create a culture of high performance.
Description
DIMENSIONS OF THE ROLE
Reports to: TBD
Budget Accountability: None
Number of direct reports: None
External relationships and representation
ACCOUNTABILITIES
Lead and ensure fair and transparent recruitment process:
- Lead the recruitment process for any positions related to the project.
- Ensure increased workforce diversity through gender, caste, religion and ethnicity.
- Coordinate with department heads/line manager to come up with their HR planning. Provide the update status as required.
- Proactively share and inform the panellist about the recruitment plan ensuring recruitments are completed within the timeframe.
- Engage and coordinate with hiring mangers/panellist throughout the recruitment process and facilitate the recruitment process.
- Ensure proper documentation of recruitment process with all the related documents throughout the process.
- Provide necessary support in on staff boarding and induction of new staff.
Promote to create and enable healthy work environment:
- Promote staff motivation & healthy work environment in line with Plan values, organisation culture and standard of conduct
- Develop and maintain a forum where staff can discuss their issues openly without fear and help in resolution with support from HR&OD
- Support in establishing and maintaining an effective staff grievance handling committee in Plan International Nepal.
- Be the HR focal person for any issues related to HR for the staff within the project.
- Provide necessary support in Staff well-being.
Compliance with Global /Country HR Policy and Systems /procedure and USAID regulations:
- Ensure a compliance of Global policies under HR, safeguarding policies, practices and standards and ensure access, awareness and compliance from staff. Alert to management when deviation of policies is noticed.
- Ensure compliance with any relevant USAID rules and regulations.
- Provide necessary information, reports to NO, donor, APAC or Global hub.
- Provide necessary information to auditors as required.
Timesheet and benefits administration:
- Ensure timesheets are filled accurately and within timeline in the online system.
- Support HR team for any information required for payroll and benefits processing.
- Ensure information related to salary, benefits and other personnel information are kept confidentially.
- Support in preparing or revising HR budget ensuring HR Policy, Government tax laws, Labour law and management decision.
- Ensure adequate insurance coverage for each staff while working with Plan and maintain & updated staff dependents information for appropriate insurance coverage, renewal or discontinuation.
- Facilitate bank account, SSF, CIT opening for staff and administration of benefits.
Provide HR administrative services:
- Support in keeping information updated in HRIS.
- Maintain strong documentation and filing system, Disseminate HR information, Policy Memos and other relevant communication to the concerned staff.
- Full compliance of records and files for personal files as well as recruitment files.
- Ensure that new staff contracts or extension/renewal are managed within time (before the joining date or end date).
- Prepare and disseminate memo/letters related to staff transfer/ temporary assignment/ promotion, disciplinary action, separation etc. as required.
- Keep information upto date and provide as and when required.
Others:
- Travel to the field to provide necessary HR support as needed.
- Any other tasks as assigned by line manager in accordance to organizational mandate and priority.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education qualification and experience
- Master’s Degree with 2 years of relevant experience or Bachelor’s degree in Business Administration or any relevant field with 3 years of relevant experience.
- Demonstrated professional experience in the field of Human Resources Management.
- Experience of using online HRIS system will be an added advantage.
- Proven experience in coordination, liaison and networking, managing teams, finance and other critical management domains.
- INGO work experience with knowledge and understanding of USAID regulations preferred.
Knowledge
- Clear understanding of the development sector, its operating and regulatory environment in Nepal.
- Clear in-depth technical and practical knowledge and understanding of the relevant job domain.
- Knowledge & understanding of Plan’s values.
- Knowledge of Labour Act and prevailing Tax Act.
- Understanding of socio cultural and political environment.
- Strong knowledge of updated best practices and tools in human resources management.
Skills & Ability
- Strong communication and interpersonal skills Analysis & reasoning.
- Managing, motivating and coaching people.
- Managing work relationships (internal/external).
- Communicating, one to one, in groups both in writing, verbally, presentations and reports, in English, Nepali.
- Facilitation, negotiation and networking.
- Persuasion and ability to influence.
- Ability to problem solve, handle setbacks and pressure.
- Ability to use basic office electronic equipment & computer applications & database management.
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT
- This position is based in Country Office (Lalitpur) with travel to field as necessary
LEVEL OF CONTACT WITH CHILDREN
- Low Level: Less interaction with children
“Say Yes ! To Keeping Children and Young people safe and Protected”
Application Deadline: Friday, 20th October 2023
Source: Kantipur Dainik, 7 October, 2023