Website Save the Children
Financial Planning & Analysis Manager – (22000409)
Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
The Financial Planning & Analysis (FP&A) unit under Finance is to provide quality strategic insight, financial forecasting and sustainability and financial analysis to the management. FP&A Manager position having responsibility for the management of financial planning, analysis, and budgeting functions for Nepal & Bhutan office, S/he is responsible for ensuring quality on SCI budget management, proposal development, forecasting, financial analysis to the Program Operation Department (POD) and other departments, internal as well as external clients. S/he need to ensure the donor and member specific budget, expenses, audit guidance and support to the above-mentioned functions. This includes, but not limited to are – master budgeting, live budget updates into Agresso systems, strong business partnering with awards, supply chain, budget holders (BHs) and field finance. S/he is prime contacts of FP&A for BHs, Asial Regional Office, SCI centre. This position holder also deals with donor specific audit and compliance requirements, monthly BVA analysis and monitoring catch up plans, capacity building of staff and partners on budget management.
The responsibilities will also include for ensuring that awards are planned and administered properly in line with the donor rules and requirements and SCI procedures, in close coordination with budget holders at various operational levels. This will include ensuring that budget proposals are prepared in line with donor budget guidance, SCI procedures, and CO requirements; award budgets are reviewed and monitored effectively so that budget holders are aware of and advised on the financial progress. Donors and members are provided necessary information and clarifications on the award progress.
S/he will have significant roles in planning and managing the FP&A unit functions including supervising and coaching of relevant finance staffs. This will include support to audit functions, BvA meetings and preparation and exchange of information, budget management training, and other tasks related to award information and analysis.
KEY AREAS OF ACCOUNTABILITY:
Financial Planning, Analysis and Forecasting
- Lead analysis that Nepal & Bhutan offices SOF level operation cost is fairly charged, remaining budget are aligned to spending patterns and monthly to the available award budget and suggest for any changes and improvements required on the fair share policy.
- Master budget and quarterly re-forecasts are performed as per SCI requirements and guidance, in close coordination with budget holders, POD and field offices. Ensure timely and correct completion within deadlines.
- Reviews award progress data in Agresso, gives feedbacks to the respective staffs and ensures that the data are clean, properly recorded, budgets are correctly entered, and expenses recordings are in line with budget lines,
- Compiles reasons of BvA with catch plans, and follows up with budget holders to ensure that the action plans are implemented to yield better BvAs,
- Produce required financial analysis for SCI management and stakeholders
- Ensure finance related KPIs are met every month as per SCI guidance
- Act as a strong business partner for senior stakeholders providing guidance and advice and dealing with all FP&A related queries.
- Perform financial analysis for CO portfolio to ensure GAP of funding is well addressed with the concerned departments and with field offices and to propose coverage for each department.
- Preform analysis for cost allocation methodology (CAM) charges, identify potential implications on the existing awards, working with award team to develop cost recovery plans i.e., budget re-alignment where possible.
Ensure every month every staff SOF wise analysis can be performed; staff are flagged on their upcoming months LOE (level of effort) based on budget available at that point of time vs the requirement of each staff salary and benefit.
- Develop and review proposals budget to ensure the eligibility and all relevant costs have been allocated properly to each award. This would cover member/ donor specific requirements and CO strategics context are reflected.
- Working with Proposal Development and award team to develop award budgeting process including budget development and coordination process and with relevant departments.
- Ensure that all approved grants’ budget is entered into financial management system within appropriate time frame, with necessary details so that donor reports can be retrieved efficiently and in line with donor reporting structure.
- Manage award properly – to ensure donor billing and reporting, review project costs as per the award requirement, and monitors financial progress up to the level of sub-office; and facilitates re-classes and adjustments as appropriate
- Monitor and review compliance of all applicable regulations, status, rules and cost principles of all donors and reporting
- Ensure proper staff salary and administration costs are allocated in the context of available funding and update the funding surplus/gap scenario.
- Work with budget holders and other relevant team to monitor all budgets and ensure compliance with donor requirements, review budget realignment and other related requests for awards
- Ensuring that relevant staff of all departments is informed of donor requirements.
- Maintain and manage the award filing and retrieval system to ensure that it provides easy and immediate access to information on these awards at country office level.
- Contribute to ensure strong relationship with donors and attend donors meeting as required.
Team management and Capacity building
- Supports to provide Budget Holders, Finance personnel and field staff with the information and training they require to understand donor guidelines, compliance issues and the SCI award management procedures
- Carry out regular visits to field offices and project sites
- Contribute on award specific kick off meetings to educate BHs and partners on donor regulatory requirements, financial planning, reporting and analysis.
- Supervise, mentor, and develop staff capacity on their assigned tasks and preparing them for higher level responsibilities; provide opportunities and take actions accordingly.
- Ensure that audit recommendations are implemented as per donor rules and regulations
- Represents and coordinates both internal and external forum as required related to the award management matters.
- Contribute to country strategy and operational planning and reporting
- Other tasks are assigned by supervisor.
Qualifications and Experience:
- Masters’ Degree in Accounting/ Finance/ Economics or related field.
- Minimum 7 years* experience in an INGO on grant management and/or Finance & Administration in a complex setting (5 years for GSI group*)
- Strong computer skills, proficient on MS Office application, especially on MS Excel, and any accounting software,
- Strong experience on grants management functions
- Fluent on written and spoken English.
- Ability and willingness to work under pressure as part of a diverse professional team.
- Ability to coach, mentor and provide guidance to finance teams and managers of organization and partners.
- Having full commitment to the values and principles of Save the Children
- High level skills for coaching, mentoring, capacity building, team management around management of accountabilities and compliance in relation to donor funding.
- Demonstrated ability to guide and support own teams and establish good working relationship with other department colleagues.
- Knowledge of compliance requirements of major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with the personnel.
- Ability to present, discuss and supervise compliance with awards monitoring protocols with team of various levels
- Demonstrated ability to develop project proposals with teams and lead regular meetings in relation to project opening and its periodical reviews
- Experience and understanding of how to develop cost and implement programmes in a high security risk environment
*GSI group includes Female, Dalit, Madhesi, People with Disabilities and other indigenous/minorities
- Professional qualifications in Accounting (CPA or ACCA)
- Skills on training and facilitation for staff and partners,
- Ability to and experience of establishing partnership management and monitoring protocols with local NGO partner
Required No.(s): 1(Nepali Citizens only)
Contract length: Fixed Term
Location: Based in Country Office, Kathmandu
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.
Employee Status: Fixed Term