Deputy Project Manager

  • Full Time
  • Kathmandu
  • Applications have closed

Website UNDP

JOB OPPORTUNITY

Deputy Project Manager

Location : Kathmandu, NEPAL
Application Deadline : 16-Nov-22 (Midnight New York, USA)
Additional Category : Management
Type of Contract : Service Contract
Post Level : SB-5
Languages Required :
Starting Date :
(date when the selected candidate is expected to start) 01-Jan-2023
Duration of Initial Contract : 12 months
Expected Duration of Assignment : Initial appointment upto December 2023, with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Effective Development Financing and Coordination II (EDFC II) project is led by the Ministry of Finance (MoF) with the support of the United Nations Development Programme (UNDP) and the UK’s Department for International Development (DFID). The goal of the project is to further strengthen the capacity of MoF and other relevant stakeholders through a strengthened enabling environment to effectively and efficiently plan, manage and coordinate Official Development Assistance (ODA). EDFCII focuses on establishing and strengthening coordination structures in line with the International Economic Coordination policy. Institutional capacity development of MoF’s International Economic Cooperation Coordination Division (IECCD) is a core strategy of the project to improve evidence-based analysis and effective coordination with line ministries, and other development partners. The project also helps streamline MoF’s standard operating procedures to translate global policies and practices on ODA management into a single national system which also takes into account the transition to a federal system of governance in Nepal. EDFC II also helps enhance the analytical capacity of MoF and other line ministries for the better alignment and prioritization of ODA with national development priorities, including through promoting transparency of aid data and use of the same through the national aid management information system managed by MoF with support of the project.

Duties and Responsibilities

The Deputy Project Manager (DPM) of the EDFC II project will undertake his/her duties under the direct supervision of the National Project Manager (NPM) and will also work closely with the Senior Advisor, the project partners and development partners, and all stakeholders involved in project implementation. Specific responsibilities of the incumbent will include:

  • Support MoF and UNDP, and guide the project team, to successfully implement all activities planned for the duration of the project
  • Prepare and monitor the detailed work plan, budget, and use other project management tools and documents to ensure effective project implementation and use of project resources in line with decisions taken by the Project Executive Board
  • Supervise and manage project personnel
  • Manage the delivery of project outputs;

Duties and Responsibilities

The detailed duties and responsibilities of the position are as follows:

  • Prepare a detailed work plan, schedule and budget, for approval by the International Economic Coordination and Cooperation Division (IECCD)/MoF and UNDP Nepal, and update it on a quarterly basis
  • Provide hands-on support to the NPM to ensure all project management functions are in order
  • Prepare detailed plans for project review, reporting and evaluation
  • Collect information, produce and disseminate reports and documents as required.
  • Ensure the timely mobilization and utilization of program personnel, subcontracts, training and equipment inputs, including when these are procured by implementing partners
  • Coordinate with implementing agencies/partners to plan and implement training programs to develop their capacity on aid management
  • Provide planning direction and input to the project steering committee and UNDP’s Program Team;
  • Prepare terms of reference for the procurement of international and national consultants including consultants for the Aid Management Information System (AMIS), expedite the procurement process, and ensure quality assurance and timely delivery of the services
  • Support UNDP, IECCD/MoF and guide the project team to implement all activities planned over the life of the project, in accordance with the project document objectives, and decisions taken by the Project Executive Board
  • Support and facilitate coordination with Development Partners (including INGOs) regarding AMIS
  • Facilitate and participate in regional and international meetings related to aid and development effectiveness with IECCD colleagues and draft concept note/ reports on meeting themes prior and after participation to help internalize the takeaways
  • Facilitate drafting annual Development Cooperation Reports and conducting of evaluation and monitoring surveys on Global Partnership for Effective Development Cooperation
  • Provide advice and direction on strategic and policy issues to strengthen gender and social inclusion (GESI) initiatives in the project/work plans and project implementation strategy; facilitate to create an environment to address GESI issues through the project’s activities
  • Supervise and manage project personnel
  • Translate documents from English to Nepali and from Nepali to English
  • Carry out other assignments, as required by the program, from time to time

Competencies

Required Competencies (professional level)

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Good inter-personal skills; clear and upfront communication skills
  • Treats all people fairly without favoritism
  • Display cultural and gender sensitivity and adaptability
  • Collaborates effectively in a team environment, including with multi-cultural teams
  • Organized and good with following up on pending issues; meets deadlines
  • Promotes a knowledge sharing and learning culture;
  • Focused on delivering results by taking calculated risks and uses a problem-solving approach
  • Fair and transparent decision making; regularly shares information with team members
  • Able to go beyond established procedures and propose new approaches which expand the range of the project

Functional Competencies:

  • Demonstrated ability to identify and anticipate bottlenecks, as well as seek guidance
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files
  • Ability to organize and complete assignments within deadlines
  • Displays the highest standards of integrity, discretion and loyalty; able to network and work effectively with external partners including suppliers, vendors, service providers
  • Ability to convey difficult issues and positions to senior officials
  • Dynamic and results-oriented
  • Strong verbal and written skills; ability to draft quality written outputs and conduct presentations
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remain calm, in control and good-humored even under pressure;
  • Demonstrates openness to change and ability to manage complexities;
  • Focus on impact and result for clients and responds positively to critical feedback and differing points of view
  • Demonstrate strong understanding of diplomatic practices; planning and consensus building, strong analytical skill combined with good judgement;
  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Monitors specific stages of project/program implementation

Required Skills and Experience

Education

  • Completion of Master’s degree or PhD in economics, development studies or other relevant field

Experience

  • Minimum of 10 years (for Master’s degree) or 7 years (for PhD) of relevant experience in development in Nepal
  • Previous experience and demonstrated technical knowhow of the concepts and approaches to foreign aid management/coordination and development effectiveness; good knowledge of inter-disciplinary development issues in the context of Nepal
  • Familiarity with relevant international conventions and high-level forums on aid effectiveness; familiarity with global monitoring surveys to monitor implementation of global aid effectiveness commitments
  • Previous experience working within Government of Nepal at a senior level (particularly with MoF or on ODA-related issues) will be an asset

Language Requirements

  • Fluency in both spoken and written Nepali and English languages is required

Other Requirements

  • Knowledge of the basic computer systems necessary for (1) program management and coordination, and (2) database management (AMIS or similar systems)
  • Knowledge of Nepal Government system and protocol is a plus.

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