Administrative Officer

  • Full Time
  • Anywhere

Website United States Pharmacopeia (USP)


Administrative Officer


Roles and Responsibilities

Under the supervision and direction of the Sr. Finance & Operations Manager –the Administrative Officer:

  • Conducts travel arrangements and meeting/workshop/training arrangements in coordination with relevant program staff.
  • Coordinates operational vehicle and monitor the utilization including arrangement of optional transportation as needed
  • Supports Senior Finance & Operations Manager for smooth running office, this includes the regular office maintenance work, monitor cleanliness of office and its premises, and collection & process the utilities bills on timely manner.
  • Supports Senior Finance & Operations Manager on expat/TCN staff visa application and other logistics arrangements.
  • Conducts physical verification of assets and update fixed assets register on regular basis in the supervision of Senior Finance & Operations Manager.
  • Maintain a comprehensive and efficient filling system of document including vendors, suppliers, and procurement transactions.
  • Supports Senior Finance & Operations Manager on Human Resources matters such as maintaining personnel records.
  • Support/coordinate with Procurement & Logistics Officer for the procurement process and ensure all relevant supporting documents of are in place.
  • Coordinates with Sr. Finance Officer and handle petty cash according to USP’s policy and guidelines.
  • Coordinates with Sr. finance officer and file the VAT Exemptions/ Reimbursements.
  • Perform any other administration and Logistics related tasks as assigned by the Senior Finance & Operations Manager and the Chief of Party.

Basic Qualifications

  • Minimum bachelor’s degree in business administration, finance, procurement, or other relevant field.
  • A minimum of 3 years of experience performing similar duties as Administrative, Procurement, and/or Logistics professional.
  • A minimum of 1-2 year experience with an international NGO, preferably in USAID funded projects

Preferred Qualifications

  • Hard working and attention to detail is essential.
  • Ability to handle multiple priorities in a fast-paced environment and meeting deadlines; results- oriented.
  • Excellent in Microsoft Office and Inventory Management System skills.
  • Excellent organizational, communication, and interpersonal skills.
  • Good negotiations skills and must be able to meet the deadlines.
  • Fluency in National Language and proficiency in written and oral English required
  • Ability to demonstrate highest degree of ethics and integrity.

Supervisory Responsibilities



USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

About USP

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world’s top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Job Category Technical Programs

Job Type Full-Time

Tagged as:

To apply for this job please visit