Website Asian Development Bank (ADB)
JOB OPPORTUNITY
Associate Finance and Administration Coordinator
Reference Number: 230127
Position Level: AS 6
Department: South Asia Department
Division: Nepal Resident Mission
Location: Nepal Resident Mission
IMPORTANT INFORMATION:
ADB will be rolling-out its operating model which may result in the change of department/group and/or reporting arrangement(s). By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new operating model (NOM).
This vacancy is a local staff position. It is open only to nationals and residents of Nepal.
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Nepal Resident Mission (NRM) within the South Asia Department (SARD). SARD is responsible for providing leadership, innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. NRM is supporting the Government of Nepal’s development objective of accelerated sustainable and inclusive economic growth.
Job Purpose
The Associate Finance and Administration Coordinator contributes to the resident mission (RM) by coordinating in the areas of financial management and control, reporting and assistance in general office administration, including personnel management follow-ups to the functions of the Finance and Administration Unit. The incumbent will report to a designated international staff (IS) and/or senior national staff (NS).
Responsibilities
a. Finance/Accounting/Treasury Functions
- Compiles annual administrative expense budget such as travel and staff consultant budget, monitors and analyzes utilization to ensure that expenditures are properly accounted for and that deviations from forecasts are justified; establishes and maintains a computer-based information system for budget administration and monitoring.
- Reviews, verifies, and validates the accuracy and propriety of supporting documentation from internal and external claims, payments and various other accounting transactions within closely defined ADB procedures and guidelines, processes transactions through preparation of appropriate disbursement or journal vouchers or other relevant payment documentation.
- Maintains petty cash and prepares statement of expenditures. Assists in preparation of accounting, reconciliation reports/statements and vouchers for various expenses and payroll for local staff.
- Assists in monitoring banking and treasury functions, reviews and processes payments, replenishment, and liquidation to ensure compliance with accounting requirements in use of imprest accounts.
- Assists in preparing and monitoring multipurpose loan and repayment schedule for Resident Mission (RM) local staff.
- Assists in preparing administrative staff overtime, maintains records of utility bills of office and expatriate staff.
- Maintains and updates relevant databases and records for finance and accounting functions of the office.
b. Disbursement
- Assists in disbursement of funds from RM imprest account to finance training of project personnel, seminars, procurement, advance payment to consultants, etc.
- Assists in disbursement of TA/RETA funds from RM imprest account and preparation of liquidation report and its submission to CTL.
c. General Administration and Coordination
- Provides support in matters relating to inventory, maintenance, and disposal of office furniture and equipment, materials, and supplies.
- Ensures ADB avails tax exemption benefits, especially in VAT claim and refund process with Government.
d. Others
- Performs other tasks as assigned and reflected in the incumbent’s work plan.
Qualifications
Relevant Experience & Requirements
- Bachelor’s degree in business administration or accounting or equivalent professional and/or academic qualifications
- At least 5 years’ experience in financial accounting and general office administration.
- Solid numerical ability.
- Proficiency with computer software in common use; proficiency in use of computer database to input and extract information and to generate standard and ad hoc reports.
- Knowledge of relevant procedures, guidelines and standards.
- Proven ability to work independently and set own work priorities.
- Ability to work collaboratively with teams as a constructive team member.
- Excellent written and verbal communication skills in English.
- Please refer to the link for ADB Competency Framework for Administrative Staff 6.
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
Closing Date: Tuesday, April 4, 2023 11:59 p.m. (2359 Manila Time, 0800 GMT)