Project Specialist

  • Full Time
  • Kalikot
  • Applications have closed

Website Plan International

JOB OPPORTUNITY

Project Specialist- Our Voices Our Choices: Women and Youth for Democratic Civic Space

Number of Vacancies: 1
Functional Area: Program (Lead and Decide)
Reports to: Program Specialist – Lead and Decide, Regional Office west
Location: Kalikot
Travel required: Yes
Grade: D1
Type: Fixed Term Employment from January 2022 to May 2025 based in Kalikot

NOTE: Plan International Nepal invites the applications from FEMALE CANDIDATES ONLY with priority from minority and youth groups for this position.

ABOUT PLAN INTERNATIONAL

Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal.
Plan International Nepal has a vision for 2030 as “an inclusive, just and safe society where all girls and young women enjoy their rights and live in freedom”. This is coupled with the ambition of taking action so that 100 million girls learn, lead, decide and thrive as “Girls and young women in all of their diversity reach their full potential as equal and active citizens” by 2023. The country strategy is put into action through the implementation of three interrelated program areas defined as follows:
LEARN: the “Education and Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)” program aims to assist vulnerable and excluded girls and young women in adapting and thriving in a changing climate;
LEAD AND DECIDE: the “Youth as Active Drivers of Change and Sexual and Reproductive Health Rights (SRHR)” program aims to empower girls and young women in leading change, having control over their bodies and making informed decisions; and
THRIVE: the “Early Childhood Development (ECD), Child Protection and Child Poverty” program enhances vulnerable and excluded children, especially girls, to be valued and cared for without discrimination, fear and any forms of violence.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
Plan International is an independent development and humanitarian organisation working in 51 developing countries that advances children’s rights and equality for girls.
Plan International has been working in Nepal since 1978, helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 42 districts in Nepal. The main program areas in its new Country Strategy are Early Childhood Development, Basic Education, Youth Economic Empowerment, Child Protection and Resilience, including humanitarian assistance as required.

ROLE PURPOSE

[A concise statement, capturing the primary reasons that this role exists and a clear articulation of the context of the role. How will this role contribute to creating lasting change for children?]

Project Specialist will provide guidance to implement project – Our Voices Our Choices: Women and Youth for Democratic Civic Space, under the supervision of Regional Manager and guidance of Program Specialist – Lead and Decide and Sr. Technical Advisor – Lead and Decide. S/he will lead the project in Kalikot District and will be fully responsible in ensuring quality implementation of the project to meet the project objectives and goals. S/he will work closely with Regional Office Team, Project Team in Kalikot and Kathmandu while planning and implementing the project activity towards in the fields. S/he will ensure that the implementation of project activities is realized according to the country strategy and Lead and Decide project objectives. S/he will ensure effective and timely implementation of all project activities, with attention to providing overall coordination and facilitation at inter-agency, municipal, provincial and federal levels. Similarly, s/he ensures that the project deliverables are met in a timely and efficient manner; particularly, s/he will lead implementation of all project activities including planning, M&E, financial management, procurement and knowledge management in close guidance of RO and CO team.

Description

DIMENSIONS OF THE ROLE

[This section provides a summary of the size and authority of the post. It covers the size of the budget held, the numbers of direct reports, other key stakeholders who may depend on it, the type of communication required, the external representation involved and the reach of the role.]

Project Specialist reports to Program Specialist – Lead and Decide and works closely with Regional Manager and Sr. Technical Advisor – Lead and Decide. S/he will be a budget holder and have to monitor and manage budget under her/his portfolio. S/he will be responsible for timely spending and liquidation of program/project budget as per phased budget as agreed with the donor based on Grants Agreement Document.
This is a managerial and technical position responsible for ensuring achievements of intended outcomes and impacts. S/he will provide technical inputs to the project as well as lead the preparation of various plans including annual detail implementation plan (DIP) and budget, and monitoring the embedded activities, evaluating the results, communicating with the stakeholders (government agencies, NGOs, CBOs and CSO) and service providers, supervising the work of implementing partners on their specific assignments and ensuring a smooth running of the project. The person should have a grasp of the entire project objectives, outcomes/outputs, activities and initiatives and be able to provide necessary leadership especially on quality and efficiency of the project implementation.
S/he provides technical and advisory support to the partners, coach them and identify their training needs to provide/build their technical capacity. S/He will coordinate and collaborate with other agencies including R/Municipalities, sectorial units at district level and concerned ministries/departments at provincial level for successful implementation of the program/program. S/he also represent Plan International Nepal in external meetings including thematic clusters at district and provincial level.

ACCOUNTABILITIES

[This section is critical for clarifying expectations of the role, providing the framework for its relationship with colleagues and providing areas of accountability against which performance can be managed.
This should include a series of brief statements that define the end results required. E.g. drive, contribute identify, manage, responsible for, advise/coach, build, develop, provide, conduct, oversee, establish, participate etc.
Statements should ideally be worded so that they will lead to thoughts of measurement. For example, it is better to state something like “achieve maintenance standards” than “undertake maintenance”. The former leads to a measure against the maintenance standards.]

Design and Develop strategy/framework

Project Management

  • Lead project planning and implementation of the project – Our Voices Our Choices: Women and Youth for Democratic Civic Space in Karnali, a three-and-half year project funded by European Commission which is set to commence the implementation in Kalikot starting from January, 2022.
  • Ensure project cycle is duly followed for the project including project set up, kick off meetings, implementation of activities as per detail implementation plan (DIP), mid and end term evaluation.
  • Ensure the project being implemented in Kalikot following project management tools with routinely update as required.
  • Ensure establishment and operation of gender responsive mechanisms in Palikas to report and manage cases of bullying, sexual abuse and violence and harassments in close coordination with Program Specialist – Thrive (CP) and Sr. Technical Advisor – Protection.
  • Review Partners proposal/ provide feedback accordingly in consultation with line manager and Sr. Technical Advisor – Lead and Decide. Review project documents and progress report to ensure activities carried out are of quality and implemented on time.
  • Identify risks and challenges in the project implementation, management and provide solution to achieve project goal / results.
  • Identify the training needs/gap of partner staffs and facilitate training as required with support from S/TA to develop their technical expertise. Monitor their progress through an annual capacity assessment and regular reflection of task delivery.
  • Conduct regular reviews on budgets and work plans to ensure compliance with donor specific requirements and address any changes to the original plan in time.
  • Monitor project progress both on expenditure and quality of delivery against objectives/quality benchmarks and put corrective actions in place as required.
  • Develop project implementation guidelines and introduce quality benchmarks to support partners for quality implementation of the project.
  • Put in place a robust knowledge management system within projects to feed in learning and disseminate project innovation and good practices.
  • Ensure timeliness and quality of periodic reports submitted to the donors as agreed.

Monitoring and supervision

  • Work closely with MER Team to carry out baseline, midline and end line surveys of the project being implemented in Kalikot.
  • Ensure effective project monitoring by taking necessary corrective actions that are being followed up and reviewed periodically.
  •  Prepare project monitoring plan and ensure its prompt implementation in coordination with MER team.
  • Undertake frequent field monitoring visits and report the performance against established schedules and targets with regular update in SAP as per the milestones set in PO.
  • Work closely with Monitoring, Evaluation and Research Team at ROW and CO, Program Specialist – Lead and Decide at Regional Office; and MER Specialist – Lead and Decide, Sr. Technical Advisor – Lead and Decide at Country Office to ensure that implementation of activities is done in line with M&E requirements. This includes ensuring that links exist with reporting requirements, data management, and documentation of best practices, case studies and learning and as set out in plan/log frame of the Project.
  • Consolidate and report monthly and quarterly report to the Program Specialist- Lead and Decide.
  • Prepare and finalize the final version of donor reports and share it to Business Development Team as per donor reporting compliance. Ensure project follow up and time response to concern.

Working in Partnership

  • Liaise with local, district, provincial and federal government and non-government stakeholders for effecting project implementation, policy dialogue and influencing.
  • Work closely with Regional Office team and partners to achieve program quality as per Program Quality standards, building better partnership-global guideline, global approach to program and influencing.
  • Assess the partner’s capacity in terms of technical skills for project delivery, design a training plan to enhance their capacity and monitor it regularly in coordination with Regional Manager, Program Specialist – Lead and Decide, Sr. Technical Advisor – Lead and Decide.
  • Working together with local authorities to identify key area to strengthen stronger inclusive and gender-sensitive programming and strengthen the capacity of implementing partner organizations.

Advocacy & Campaigns

  • Contribute to develop priority local/district/provincial level campaigns/advocacy efforts ensuring harmonization with global/national priority for advocacy and campaigns in collaboration with Influencing, Campaigns and Communications Team.
  • Maintain close coordination with development agencies at local, district, Provincial and federal level for collective presence, cooperation and influencing for the promotion of inclusive and gender transformative programming.
  • Lead sectorial networking and representation at local/district level and support it for provincial and federal level; and build relationships and alliances with relevant networks, government bodies, federations and other agencies at local, district provincial and federal level.
  • Lead evidence based lobby and advocacy within the sectorial program in planning and delivering campaigning and advocacy work at local and district level; and ensure that programme plans include influencing objectives.
  • Represent Plan in relevant committees, professional networks and mechanism to maintain organization’s professional image.
  • Contribute to communications and media work as required.
    Ensures that Plan International’s global policies for Safeguarding Children and Young People (SCYP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

[This section refers to people inside and/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]

The position holder will work with Program, Finance, MER and Operations team at RO to achieve project deliverables in a timely and efficient manner. S/He will bring technical expertise to the team achieve the organization influencing goals working with Influencing, Campaigns and Communications Team. S/He will work closely with Program Specialist – Lead and Decide, Finance Specialist, Sr. Technical Advisor – Lead and Decide for technical areas and Regional Manager to support project implementation, progress monitoring, budget spending/ liquidation, donor compliance and reporting. S/He will lead project team members and partner in Kalikot under portfolio.

The position holder will represent Plan International Nepal’s internal and external networks at local, district provincial and federal level to develop strategic relationships with stakeholders, including government officials, UN agency, other likeminded organizations and partner organizations. S/he will establish a good rapport with civil society organizations, network and coalitions, local level government agencies, policy makers at provincial and federal level, multilateral agencies, academics, Community people, and relevant Private sector.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

[This section details the skills, knowledge and expertise the post holder will be required to demonstrate in doing the job well.
This should include clear levels of technical expertise and skills that support our work at national, international, and global level.]

Education Qualifications and experience

  • Master’s Degree in development studies or equivalent relevant field
  • At least 5 years of demonstrated experience in designing/managing program/project portfolios
  • Advanced knowledge and experience of International and National advocacy program, civic engagement and governance
  • In depth knowledge and experience on policy provisions at federal, provincial and local levels, understanding of gaps and scope of influencing
  • Proven experience of managing team, budgets and other management domains
  • Work experience on local level partnership/coordination
  • Experience of development and humanitarian issues affecting children, women and families
  • Up to date on various project design and evaluation models and government program and policies.
  • Ability to establish and maintain effective relationships with colleagues, a variety of team members and external contacts through good written and spoken communication skills.
  • Comprehensive understanding of the socio/political economic and cultural issues of Nepal.
  • Experience of development and humanitarian issues affecting children, women and families
  • Demonstrated knowledge and experience in successfully using key influencing strategies such as advocacy, lobbying, movement building, or policy development
  • Strong knowledge of child and women’s rights and gender justice
  • Good understanding of the development and NGO sector.

Skills

  • Analytical, strategic thinking and negotiating skills.
  • Ability to build effective relations for rights based approach influencing and team work.
  • Excellent organisation and prioritizing skills o Ability to write clearly and concisely in English and Nepali
  • Innovative and creative thinking with problem solving
  • Managing work relationships (internal/external), coordination and networking.
  • Proven IT skills: Word, Excel, Outlook, PowerPoint etc.
  •  Report writing and documentation.
  • Ability to prioritise and multitask work when dealing with competing deadlines, sometimes with limited resources.

Attitude and Behaviours

  • Respect and promote marginalized people; men/women, boy /girls, youth and young women and recognize their capabilities and ideas.
  • Takes responsibility for social change, gender sensitive and transparent.
  • Taking initiative to be innovative and creative to achieve results.
  • Strives for quality in all they do, respecting deadlines, working continuously to improve performance.
  • Takes responsibility for their actions, and learn from behaviour, successes and failures.
  • Supports gender equality, diversity and multi-sociocultural and challenges forms of inequality or harassment.
  • Encourages children young people, partners and colleagues to be meaningfully involved in decisions that affect them.
  • Listens to and understand views of colleagues and partners. Draws on their experience and learning to ensure high quality and result oriented work.
  • Ability to build, nurture and manage team.
  • Ability to work comfortably and sensitively across cultures.
  • Uses evidence-based results to make choices and drive change.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • We empower our staff to give their best and develop their potential
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace
  • We support children, girls and young people to increase their confidence and to change their own lives.

PHYSICAL ENVIRONMENT

  • The position is based in Kalikot district of Karnali Province with frequent travel to project areas including provincial capital, Birendranager Surkhet as required.

LEVEL OF CONTACT WITH CHILDREN

High level: Frequent interaction with children

Say Yes ! To Keeping Children and Young people safe and Protected.

Source: Kantipur Dainik, 5 November, 2021