Organization: USAID Tayar Nepal Improved Disaster Risk Management Project
Position: Field Operations Associate
Number of Vacancies: 1
Scope of Work
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USAID/Nepal’s Tayar Nepal – Improved Disaster Risk Management Project will strengthen the capacity of Nepal’s national and municipal institutions responsible for disaster preparedness and response. In a country prone to a myriad of natural disasters, at the national level Tayar Nepal will build the capacity of disaster risk management (DRM) institutions, including the newly created National Disaster Risk Reduction Management Agency (NDRRMA). Locally, Tayar will support eight urban municipalities to develop risk-sensitive land use plans and then support the prioritization and implementation of a set of technical assistance packages improve disaster resilience. In the event of a disaster over the life of the five-year project, USAID/Nepal may engage the program’s rapid emergency response mechanism. Tayar will work closely with the Government of Nepal and Nepali emergency responders to mobilize technical assistance, commodity support, small-scale infrastructure, and information management support. Tayar will apply lessons learned from disaster response efforts to improve national-level DRM systems and municipal-level risk-reduction activities.
Summary of Primary Duties
The Field Operations Associate is responsible for supporting the overall operations and logistics needs of the Field office (Nepalgunj), including supporting procurement, managing relationships with vendors, overseeing proper maintenance of inventory, and receiving goods and invoices from vendors, and managing all logistical aspects of the country and regional-level trainings and workshops in a professional and organized manner. The Field Operations Associate will work under the direct supervision of the Field Office Manager.
Women and persons with disabilities, marginalized and disadvantaged communities are encouraged to apply.
• Maintain smooth and compliant operations of the Field office.
• Maintain and upload relevant documents in DAI’s online procurement
• Support the Procurement Teams in maintaining electronic and hard-copy documentation of all procurement from the field office to ensure completeness, accuracy and compliance.
• Manage and be accountable for all project property and inventory acquired, leased, or otherwise obtained throughout the asset’s lifecycle: from initial receipt through accountability and custody, until formally relived of accountability by authorized means, including disposition, or through a completed evaluation and investigation for lost, damaged, destroyed, or stolen property.
• Establish and maintain accountable property systems of record: ensure their appropriate integration with DAI Information Management System (TAMIS), core financial systems and processes, particularly those for logistics and procurement. This includes the requirements for maintaining a complete trail of all transactions, suitable for audit, and the ability to implement and adhere to associated internal controls.
• Ensure that all operational functions follow contractual terms and conditions, DAI policies and procedures, USAID and other relevant regulations.
• Provide support for day-to-day program operations and logistics needs.
• Provide logistic and administrative support to activities as required including but not limited to: project activities, grant activities, consultative workshops, and scholarship programs.
• Plan and facilitate meetings and events, as well as orientations and trainings for grantees in collaboration with the Action Fund Managers. Oversee transportation of training materials to the training venue.
• Identify venues and hire local service providers to support workshop activities (i.e. catering, workshop supplies, translation, photocopying, etc.).
• Negotiate rates for service provision to support workshop and conference activities.
• Identify and reserve appropriate hotel accommodation, and if necessary, arrange transportation for training participants, DAI staff, and other DAI consultants to and from the training venue.
• Conduct local market survey at Nepalgunj.
• Other duties as assigned by Field Office Manager
• Bachelor’s degree in Business Management or equivalent in a relevant field is required.
• Minimum of 5 years’ demonstrated experience in a related role required.
• Relevant experience working on USAID contract in a related role highly preferred.
• Strong attention to detail and organizational skills required.
• Strong computer skills (MS Office suite) required.
• Excellent written and verbal communication skills required.
• Fluent English required. Nepali language highly preferred.
Level of Effort/Timeline
The level of effort is 260 days per year. The employment contract will be on a yearly basis, with possible extensions until the close of the project on July 31, 2024. The Field Operations Associate will be based in Nepalgunj, with frequent travel to priority Tayar’s eight selected municipalities and occasional travel to other parts of Nepal.
Last date to apply: June 5, 2020.
HOW TO APPLY
Interested candidates should submit an updated CV to TayarRecruitment@dai.com by Friday, June 5, 2020.