Website FHI 360
JOB OPPORTUNITY
Program Associate
Locations: Kathmandu, Nepal
Time type: Full time
Job requisition id: Requisition – 2023200018
The Program Associate is responsible to support the program staff in all administrative and logistics matters of MPHD Nepal project as well as FHI 360 Nepal. S/he will work jointly with the program and administrative staff for planning and organization of the events/ meetings, workshop/trainings, logistics and travel arrangement of project staff.
Key Responsibilities
- Provide administrative and logistic support to the project for organizing internal and external events, meetings, workshops and trainings.
- Prepare Procurement Requisitions and Purchase Orders to obtain necessary signatures and approvals ensuring adherence to FHI 360 Nepal procurement policy.
- Process Expense Authorization (EA) of project staff and visitors. Arrange hotel reservation, airline ticketing, vehicle rental and assist in travel as per FHI 360 travel policy.
- Manage project inventory including preparation of inventory report as per donor requirement.
- Liaise with external organizations to arrange meetings, workshops and other events as appropriate.
- Liaise with administrative staff within FHI 360 for any project specific plans and activities.
- Support Human Resource Associate/Manager on project specific recruitment process of local staff.
- Support Human Resource Associate/Manager in preparing contractual agreements for the consultants in coordination with program staff.
- Provide timely support for management of office building operations (e.g. electricity, drinking water, communications, maintenance and repair of office equipment, furniture, etc.).
- Deliver any other tasks as requested by the program/ technical team.
- Perform other duties as assigned by the supervisor, Deputy and Chief of Party and Country Director.
Requirements:
- Bachelor’s degree in business administration or social sciences or any relevant field with one year of relevant work experience or Intermediate degree with three to five years of relevant work experience.
- Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office- and program-related activities and events.
- Proactive in managing multiple tasks and managing and working in virtual work environment as needed.
- Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
- Excellent oral and written English and Nepali including documentation skills
Final deadline for application is 5:00 p.m. January 18, 2023.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.