Officer – Admin and Finance

  • Full Time
  • Mugu
  • Applications have closed

Website Good Neighbors International

JOB OPPORTUNITY

Position: Officer – Admin and Finance (AFO)

Location: Mugu district with field visits

Starting Date: March 1, 2022

Duration of Contract: One year with possibility of Extension

Gross Salary: 1,115,900/annum

Background:
Good Neighbors International (GNI) is an international development and humanitarian organization that responds to the call of the neglected, vulnerable, and marginalized beyond the barriers of race, nationality, religion, ideology, and geography. GNI empowers people in 46 countries across the world through social development activities and places particular emphasis on economic development in order to break the vicious cycle of poverty that people in developing countries suffer from. Established in 1991 in Seoul, South Korea, GNI has fundraising offices in Chile, Mexico, USA, Canada, South Korea, Japan, Australia, Taiwan, United Kingdom, and an International Cooperation Office in Geneva, Switzerland.

In Nepal, GNI has been working since 2002 for improving the lives of poor people, especially children through child protection, education, income generation, health services, water, sanitation and hygiene, disaster risk reduction/climate change adaptation, and advocacy programs. Currently, GNI Nepal serves marginalized, vulnerable, and poor children, families, and communities in 22 districts across Nepal.

GNI Nepal is implementing a health project in Mugu District for subsequent management ofimproving maternal and child health care. Hence, the project office invites application from eligible Nepali citizens who are committed, reliable and have ability to deliver results for the position of Officer-Administration and Finance (AFO) to be based in Mugu.

Scope of Work:
The Admin and Finance Officer will be responsible for both financial and administrative activities of the project office. The major financial duties and responsibilities of the AFO include accounting, software operation, reporting and documentation, cash flow/fund management, compliance; while the major administrative responsibilities would include the works related to general administration, assets management, coordination, procurement function, inventory management, etc.

Key Responsibilities:

1. Financial Duties and Responsibilities
A. Accounting

  • Lead finance and administration department in the project
  • Prepare the finance reports
  • Collect, cheque, register and keep track of all order forms, incoming and outgoing invoices, travel claims, according to Nepal law and internal procedures
  • Make cash and bank reconciliation every month
  • Comply with KOICA Accounting principles as compiling pertinent financial document in organized manner
  • Prepare payroll of staffs monthly by coordinating with the Project Manager
  • Conduct the internal audits of project, monitoring the transaction of the requisition and cash flow
  • Lead project audit done by donor as well as organization annually

B. Software Operation

  • Keep updated record of all financial transactions in the financial software

C. Reporting and Documentation

  • Prepare monthly financial report by first week of succeeding month
  • Submit financial report to donor organization on given deadline
  • Track activity level budgets and report to concern Authority

D. Cash Flow/Fund Management

  • Maintain cost effectiveness and keep track of budget allocation as per activities
  • Complete daily financial transaction under the supervision of Project Lead
  • Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

E. Compliance

  • Implement financial policies, procedures and directives of the organization
  • Comply with the national accounting and financial policies and procedures
  • Cross verify (compliance and relevancy) all financial transactions of project office

2. Administrative duties and responsibilities
A. General Administration

  • Provide general administrative support to project office including managing
  • Manage water, electricity supply and telephone/internet lines
  • Comply with safety of office supplies, materials, equipment and physical facilities
  • Maintain office premises to provide good working environment.
  • Implement administrative policies and procedures
  • Manage administrative function and establish internal administrative systems and controls
  • Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
  • Maintenance of attendance register, contracting, logistical arrangement, maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)

B. Assets Management

  • Maintain office equipment, materials and properties
  • Keep records of the office supplies, materials and equipment
  • Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary

C. Coordination

  • Coordinate administrative activities and maintain monthly and yearly timetable
  • Support in recruitment process locally and keep the employee records by coordinating with project management team
  • Keep track/record of the training and workshops attended by staffs

D. Procurement Function

  • Engage in local procurement process as per procurement guideline as a member of project procurement committee member
  • Roster management of all the materials and services to be bought by project in a given year

E. Inventory Management

  • Manage and maintain inventory and physically verify as per need
  • Prepare the inventory report of furniture, equipment and goods

F. Other Duties

  • Perform other duties and responsibilities as assigned by supervisor

Required skills and experiences

  • Bachelors level in management with specialization in accounting having at least two years of experience working in the sector of finance and administration in I/NGOs and audit form
  • Having negotiation skills and able to work under pressure
  • Good interpersonal, communications and facilitation skills
  • Working knowledge of English language along with writing and communication skills

NOTES:

  • Locals, especially women and members of ethnic or marginalized communities are encouraged to apply for this position
  • Applications received after the closing date will not be considered and only shortlisted candidates will be notified for the interview
  • Canvassing at any stage of the recruitment process shall lead to automatic disqualification
    of the candidate.

Application Deadline: January 23, 2022

All applications (Employment Application Form and a detailed CV) should be sent to vacancy@gninepal.org

Employment Application Form

Tagged as: , , , , , ,