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NGO Job: Program Coordinator, Safeguarding Officer, M & E Officer, Finance and Admin Officer (4876 views)

VACANCY ANNOUNCEMENT

Organization: Backward Society Education

BASE is a leading NGO working in Province no.5, Karnali Province and Sudurpaschim Province with marginalized and excluded communities through its interventions focusing on formal education, non-formal (financial literacy), livelihood and support to sustainable economic development, child protection and child labor elimination, women empowerment, adolescent development, human rights violation monitoring, conflict mitigation through dialogue, WASH equity, environmental sustainability, disaster preparedness and response, protection and promotion of traditional and indigenous cultures and strengthening governance of local institutions. Website: www.nepalbase.org

BASE is going to implement an education project called Safe to Learn in Kailali and Kanchanpur districts with 70 government schools in financial and technical support of Mercy Corps and seeks competent, committed and result oriented qualified Nepali citizens for the following different positions. The project, which is anticipated for 8-9 months’ in Nepal will work closely with School Management Committees (SMCs), and Parents Teacher Associations (PTAs) to incorporate and implement safeguarding policies within their School Improvement Plans (SIP). The project will form “Student Life Clubs”, covering life skills, adolescent sexual reproductive health (ASRH) which is taught by teachers and healthcare workers. The project will hold “Empowering Sisters” classes on child protection along with organizing community-wide campaigns so that the larger community understands its role for child protection.

Position: Program Coordinator– 1

Duty Station: Based in BASE Office Dhangadhi Kailali with frequent field visits to communities in Kailali and Kanchanpur districts.
This is a district base position. S/he will have to work closely through Mercy Corps funded project in Kailali and Kanchanpur districts.

Required Qualification, Skills and Experience:

• Master’s in Education, Social Science or Management with at least 7 years of professional experience in NGOs or Development Sector.
• S/he must demonstrate excellent leadership, team management, result based management skills with proven experience with ability to follow procedures, meet deadlines and work independently and cooperatively in the team members.
• Excellent interpersonal communication skills, professional documentation and reporting in English.
• Strong computer skills and demonstrated ability works not delaying program activities.
• Should have driving license of motorbike.
• Proactive, innovative, and have willingness/commitment to stay and travel in the remote areas to work with marginalised communities in schools with students, teachers, SMC/PTA and parents.

Major responsibilities:

• Responsible for overall management of project and oversight day to day management along with planning, monitoring and budgeting.
• Support field staff for performing project activities and ensure that they are well informed and capacitated for successful completion of the project activities.
• Coordinate and work closely with Safe to Learn Program Manager, Thematic Officer, District Project Officers , Safeguarding Officer, Field Supervisors and Social Mobilizers
• Develop monthly and quarterly work plans of the team and share it with BASE and Mercy Corps.
• Develop case studies and monthly reports as per the reporting guidelines of the project.
• Coordinate and liaise with local government, Education Sections & district level stakeholders according to requirement for coordinating support for the project
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.
• Ensure program implementation is on time, target and budget, using effective M&E systems to reach desired impacts.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Position: District Project Officers – 2

Duty Station: Based in BASE Office Dhangadhi Kailali with frequent field visits to project schools in Kailali/Kanchanpur districts.
This is a district base position. S/he will have to work closely with the Program Coordinator and Thematic Sr. Project Officer of Mercy Corps in Kailali/Kanchanpur districts.

Required Qualification, Skills and Experience

• Bachelor’s Degree in Education, Social Science or Management with at least 5 years professional experience in NGOs or Development Sector and Master’s Degree Preferable.
• S/he should have a proactive, innovative and enthusiastic handling of her/his duties with result oriented
• Experienced in project implementation and knowledge on education related projects with disability.
• Experience in child protection and safeguards including gender based violence while working with communities, girls/boys with disabilities, vulnerable groups with sound understanding of safeguards while working with children
• S/he must demonstrate excellent leadership skills and team management, with proven experience with ability to follow procedures, meet deadlines and work independently and cooperatively in the team members.
• Excellent interpersonal communication skills, professional documentation and reporting in English.
• Strong computer skills and demonstrated ability works not delaying program activities along with competence in riding a motorbike.
• Willingness/commitment to stay and travel in the remote areas to work with schools, students, teachers, SMC/PTA and parents.

Major responsibilities:

• Project Officers will be responsible for planning, implementation, monitoring and reporting of project activities.
• Day to day management of the field team and activities and facilitate meetings, training, workshops orientation in the field.
• Maintain good coordination between schools, Education Development and Coordination Unit, municipal authorities and other stakeholders.
• Prepare monthly plan aligning project work plan for day to day delivery in the field and prepare, event report, case /success stories and monthly report and submit to Program Coordinator.
• Work closely with Program Coordinator, Field Supervisors, Social Mobilizers and Thematic Officers of Mercy Corps.
• Support Finance Officer in financial settlements of field activities implemented in the field.
• Prepare monthly fund requests and cash projections for the upcoming month and submit them to the Finance Officer.
• Ensure child protection and safeguards including gender based violence while working with communities, girls/boys with disabilities, vulnerable groups with sound understanding of safeguards while working with children and report to safeguarding focal persons.
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Position: Safeguarding Officer – 1

Duty Station: Based in BASE Office Dhangadhi Kailali with frequent field visits to project schools in Kailali and Kanchanpur districts.
This is a district base position. S/he will have to work closely with Program Coordinator and Thematic Sr. Project Officer of Mercy Corps.

Required Qualification, Skills and Experience:

• Bachelor’s Degree in Psychology, Education, Women and Gender Studies, Social Science related fields with at least 3 years professional experience in NGOs or Development Sector and Master’s Degree Preferable.
• S/he should have a proactive, innovative and enthusiastic handling of her/his duties with result oriented
• Experienced in project implementation and knowledge of safeguarding on education related project with disability.
• Experience in child protection and safeguards including gender based violence while working with communities, girls/boys with disabilities, and vulnerable groups with sound understanding of safeguards while working with children.
• S/he must demonstrate excellent leadership skills and team management, with proven experience with ability to follow procedures, meet deadlines and work independently and cooperatively in the team members.
• Excellent interpersonal communication skills, professional documentation and reporting in English.
• Strong computer skills and demonstrated ability works not delaying program activities along with competence in riding a motorbike.
• Willingness/commitment to stay and travel in the remote areas to work with schools, students, teachers, SMC/PTA and parents.

Major responsibilities:

• The Safeguarding Officer will be responsible for planning, implementation, monitoring and reporting of project activities.
• Day to day management of the field team and activities and facilitate meetings, education, safeguarding, GESI and disability related training, workshops orientation in the field and other capacity building training for project staff, teachers, SMC ,PTA , parents and volunteers.
• Lead timely collection of data related to safeguarding and disability.
• Ensure that activities related with disability and safeguarding are being implemented properly in the field and child protection and safeguards including gender based violence while working with communities, girls/boys with disabilities, vulnerable groups with sound understanding of safeguards while working with children and report to safeguarding focal persons.
• Conduct regular supportive supervision to schools to ensure that the activities are running smoothly and perform qualitative and quantitative data analysis on safeguarding and disability as per the standard set of in the project.
• Maintain good coordination between schools, Education Development and Coordination Unit, municipal authorities and other stakeholders.
• Prepare monthly plan aligning project work plan for day to day delivery in the field and prepare, event report, case /success stories and monthly report and submit to Program Coordinator.
• Work closely with Program Coordinator, Field Supervisors, Social Mobilizers and Thematic Officers of Mercy Corps.
• Support Finance Officer in financial settlements of field activities implemented in the field.
• Prepare monthly fund requests and cash projections for the upcoming month and submit them to the Finance Officer.
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Position: M & E Officer – 1

Duty Station: Based in BASE Office Dhangadhi Kailali with frequent field visits to project schools in Kailali and Kanchanpur districts.
This is a district base position. S/he will have to work closely with the Program Coordinator and M & E Officer of Mercy Corps.

Required Qualification, Skills and Experience:

• Bachelor’s degree in Statistics, Sociology, Social Sciences, Education Management or other related fields.
• A qualification in Monitoring and Evaluation is preferred.
• 2-3 years of experience in monitoring and evaluation.
• Advanced skills in Microsoft (Excel, Word and PowerPoint)
• Driver’s license is compulsory
• Experience in designing and operating project M & E systems from project initiation to close out stages.
• Experience cleaning, entering, aggregating and generating reports from data using database platforms.
• Excellent interpersonal skills fluent in English language.

Major responsibilities:

• Work closely with Safe to Learn team and stakeholders to generate and collect required information and quality data in the process of measuring results.
• Assist Program Coordinator in preparing progress report, event report, monthly /quarterly/semiannual/annual and project completion report with the close coordination of project team.
• Contribute to program start-up through M&E planning, develop, oversee, and ensure the timely and quality execution of the M&E plan at the field level, sharing the plan with Programme Management on a regular basis and updating it as required, and communicating the same to the PO (M&E and Reporting) for dissemination.
• Coordinate field level reporting in close collaboration with Project Officers/Safeguarding Officer Field Supervisors/ Social Mobilizers ensuring well data maintaining, quality and accuracy standards are upheld, and formats and requirements are adhered to.
• Consolidate field data, undertake thorough analysis, and thereafter produce narrative/ data reports to assist Programme Management in assessing achievement of log frame targets and other programme objectives, and review programme design and planning.
• Assist the programme team to organize program related events and prepare event reports, in coordination with all Project team.
• Take a lead role and provide technical support to Program Officers. Safeguarding officer and staff at field in reviewing programme learning and understanding best practices, producing notes for file on the same.
• Work in coordination with the Senior M&E Officer of Safe to Learn Mercy Corps.
• Coordinate implementation of surveys, evaluations and researches as requested by Mercy Corps.
• Capacity building of Field Supervisors and Social Mobilizers in getting quality data.
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Position: Finance and Admin Officer – 1

Duty Station: Based in BASE Office Dhangadhi Kailali with field visits to project schools in Kailali and Kanchanpur districts.
This is a district base position. S/he will have to work closely with the Program Coordinator, District Program Officers and Safeguarding Officer.

Required Qualification, Skills and Experience:

• Bachelor in Management (Finance/Accounting) or related qualification with at least 3 years of relevant working experience of financial management of projects.
• Effective communication skills with individuals at all levels of the organization and able to work efficiently as a part of a team as well as independently.
• Ability to adapt to and learn new software and can work on software.
• Able to work well under pressure and meet set deadlines.
• Good organizational, time management and prioritizing skills.
• Ability to interpret and implement company/organization policies and procedures.
• Advanced skills in Microsoft (Excel, Word and PowerPoint).

Major responsibilities:

• Responsible for day to day admin and financial transactions.
• Overall financial management of Safe to Learn Program.
• Responsible for preparing and managing action plans, detailed implementation plans, budget planning, cash flow and other budgetary parts including management of petty cash.
• Strongly apply and support to apply organizational and governmental policies and acts.
• Conduct orientation and training focus on financial management to the program team.
• Responsible for paying office utilities on time.
• Responsible for support on the purchasing system as well as well documentation.
• Responsible for well documentation.
• Responsible for budget planning, budget vs expenditure tracking, periodic reporting and management financial part as well as audit works.
• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.
• Maintain accounting records, ensuring they are complete, accurate, well achieved and safeguarded.
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Position: Finance and Procurement Associate – 1

Duty Station: Based in BASE Office Dhangadhi Kailali with field visits to project schools in Kailali and Kanchanpur districts.
This is a district base position. S/he will have to work closely with the Finance and Admin Officer Program Coordinator, District Program Officers and Safeguarding Officer.

Required Qualification, Skills and Experience:

• Bachelor in Management and other related fields.
• Experience of managing quotation and tendering processes, and have a good understanding of contract management.
• Skills in financial and business management.
• The capacity to operate effectively at senior levels, both within the organization and externally.
• Experience of managing staff and other resources.
• Excellent project management and organizational skills.
• Flexibility and be results-focused with the ability to work under pressure, to tight deadlines and ability to work under minimal supervision.
• Have knowledge and experience of financial audit and internal audit and external as well.
• Experience preparing financial and non-financial reports and reporting to senior management.

Major responsibilities:

• To complete the overall purchase process to ensure procurement plan that stationery and other equipment available or not and store enrollment
• Handling the overall procurement process during equipment purchase as per office requirement according to BASE procurement policy
• Quotation collection & coordination with vendors. Support to admin for quotation process.
• Logistic arrangement and administration management support on meeting, orientation training and other programs.
• Maintain PR register, Goods Receive/Issue Book, Inventory Register, Stock Register and Loan Book and prepare office assets/inventory on a monthly basis.
• Repair and maintenance of office equipment, vehicle hire and other assets.
• Take responsibilities given by the organization, supervisor and Program Coordinator.
• Support to Administration and Finance Officer as per requirement and prepare-E-TDS.
• To reconcile Goods Received Note (GRN) with bills.
• Keep record and prepare monthly leave reports.
• To manage petty cash records & supporting documents.
• In close collaboration with the project team, STEM -II team, finance, and administrative staff ensure that all components of the project are implemented in alignment with donor and Mercy Corps policy guidelines.

SAFEGUARDING, Ethics & Integrity:

• All the project staff members are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. BASE has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.
• BASE has zero tolerance for abuse, sexual misconduct and sexual exploitation (PSEA) of the people we work with and our own staff members. All staff must commit to internal policies.


Last date to apply: 12 April, 2020,

HOW TO APPLY


Interested candidates are encouraged to apply with their current CV and application/cover letter by 12 April, 2020, 5:00 PM at least two references describing how they meet the requirement of the position to the following address. The candidates from marginalized communities are encouraged to apply.

Backward Society Education (BASE)

Central Project Office, Tulsipur 6 Rajaura, Dang

Email: info@nepalbase.org

It is also posted on BASE web site: www.nepalbase.org
OR
Candidates can also submit their hard copy application and CV to BASE District Office, Dhangadhi, Kailali. Only short listed candidates will be noticed for the further process.

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