Organization: Plan International
Position: Grants and Compliance Manager (GCM)
Number of Vacancies: 1
Job Location: Kathmandu
ABOUT PLAN INTERNATIONAL
Plan International is an independent development and humanitarian organisation working in 52 developing countries that advances children’s rights and equality for girls.
Plan International has been working in Nepal since 1978, helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal. The main program areas in its Country Strategy are Early Childhood Development, Education, Youth Economic Empowerment, Child Protection and Resilience, including humanitarian assistance as required.
The Grants and Compliance Manager (GCM) will ensure accountability in the management of Plan International funds mobilised from institutional sources to help 1 million girls learn, lead, decide and thrive to eliminate child, early and forced marriage in Nepal. The GCM will support resource mobilisation efforts to meet grant income target, by enabling country staff to uphold Plan International’s policies, procedures, and systems for the professional management of donor funding.
The GCM is a member of the Business Development Team and is responsible for ensuring Plan International Nepal’s staff, systems and processes deliver a high standard of contractual compliance, quality assurance, and risk management in restricted donor funding.
The GCM will provide training, capacity support, and technical assistance to staff at country, and field offices with responsibilities for operational donor compliance, donor contract management systems, donor reporting, and risk management related to restricted funding.
DIMENSIONS OF THE ROLE
The GCM will report to the Business Development Manager. The GCM will not have direct staff management responsibilities, however, will work closely with senior staff (e.g. Deputy Country Director Programmes, Country Finance Manager and Field Office Managers) and team members to deliver a high standard of contractual compliance, quality assurance, and risk management in donor funding.
The GCM will have the ability to collaborate effectively to deliver on these tasks in concert with a wide range of internal business functions (programme, finance, logistics, human resources, audit) and external stakeholders (donors, partners, prime contractors and sub-contractors). The GCM will be expected to work seamlessly with country, field and National Organisations (NOs) teams using both face to face and remote communications.
The GCM will be expected to represent Plan International Nepal at external events, build capacity to colleagues and partner organisations, make presentations to donors and potential donors, and may support resource mobilisation efforts when required.
Fund and Grants Management -The GCM will build the capacity of Plan International Nepal teams to ensure compliance with donor requirements. This will be achieved by providing staff with training, technical assistance, and other support in the following areas of award management:
• Upholding Plan International’s own policies and procedures for restricted funding, and compliance with relevant regulatory and statutory requirements;
• Complying with donor contractual requirements as stipulated in the Funding Approval Document (FAD);
• Ensuring start-up sessions in Country Office or Field Offices of new grants to define roles and responsibilities, understanding of compliance requirements, schedules for sub-contractors, partners and consortium members, systems specifications, co-financing/income transfer process, and other key milestones identified;
• Ensuring that at the closure of every grant Plan International teams have a clear understanding of the terms and conditions for contract close out including submission of final reports, specific audits, appropriate record storage, systems specifications, and asset disposal.
High quality donor reporting – The GCM will ensure Plan International Nepal submits quality timely report for all grants to the various donors. This will be achieved by:
• Leading country and field offices staff in the development of narrative and financial reports to donors according to reporting schedules, relevant donor rules and regulations, and internal systems requirements;
• Maintaining systems to track and monitor donor reporting;
• Ensuring that narrative and financial reports meet minimum standards for quality;
• Identifying matters of risk arising out of these reports for management attention.•
Donor compliance – The GCM will strengthen accountability to donors by ensuring that country and field offices teams manage funding grants in accordance with the terms and conditions stipulated by the FAD and/or donor contract. This will be achieved by:
• Providing quality assurance to management on the capability of Plan International Nepal teams to manage restricted donor funding;
• Identifying training and advisory support needs on donor contract management at country level;
• Facilitating the delivery of training, technical support, tools, and guidance on donor- specific compliance requirements with the support of NOs/donor leads andGlobal Hub compliance support teams;
• Providing a help desk function to provide expert advice in areas such as donor compliant budgeting, financial management, procurement of goods and services, partner sub-granting, and other areas of donor compliance depending on the nature and source of restricted funding.
Grants management system – The GCM is responsible to manage the Grants Module in SAP for restricted donor funding and to amend and/or negotiate Amendments of the Funding Approval Documents (FADs) when required. The GCM will ensure that staff members in the Business Development Team are trained and effectively using the system.
Quality control and risk management – The GCM will be responsible for providing Plan International Nepal with quality assurance and control in fund and grants management by:
• Managing the internal approval process between NO and Plan International Nepal with respect to reports and project amendments;
• Monitoring risks associated with high value opportunities or grants; complex multi- stakeholder funding arrangements; and complex donor funding instruments;
• Providing regular advice and support to the management of high risk grants.
Supporting other Business Development Team Structures – The GCM may be requested to support other team’s functions as per needs. This include proposal development, facilitation of capacity building workshops and inception meetings, among other tasks normally under the responsibility of the Resource Mobilization Manager (RMM).
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
External – The GCM will have a strong and propositional external orientation for strategic donor engagement and regular donor monitoring. The GCM possess the credibility and experience to strengthen high level contact with senior officials in priority donors, relevant implementation partners and sectoral networks.
When required and in close coordination with partner NOs, the GCM will also engage with a range of external stakeholders including:
• Officials in donor agencies when dealing with significant issues of contracting, non-compliance, reporting or audits;
• Prime contractors involved with negotiation and management of sub-contracts;
• Partners and consortium members involved in negotiation and management of sub-contracts;
• External auditors reviewing donor awards;
Internal – The GCM will effectively network within Plan International structure. The GCM will serve the needs and interests of Plan International Nepal at country level and will require good working relationships with NOs, Headquarters and other relevant Plan International Inc. offices. The GCM will be able to work seamlessly with country, field and NOs teams using both face to face and remote communications.
The GCM will collaborate actively with internal stakeholders across different departments, functions, and NOs, including:
• Country level staff in programmes, finance, operations, HR;
• NO staff involved in resource mobilisation, donor contract management, grants finance, information management, and legal;
• Plan International Headquarters and Asia Regional Office;
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
• Master’s Degree in relevant field.
• At least 6 years of relevant work experience in the area of grants management and/or resource mobilisation
• Proven track record of experience in grants management for a similar organisation or donor agency
• Ability to synthesise and consolidate complex information succinctly in simple formats
• Demonstrable experience of preparing financial analysis, and donor reports
• Working knowledge of donor contracts, rules and regulations
• Prior experience in managing and working within a high-performing team
• Ability to influence outcomes, lead processes, and work with others without direct line management authority
• Excellent verbal and written communication skills in English
• Prior experience in building staff capacity and skills using different learning methodologies
• Disposition to travel to the field
• Experience of working in programme or emergency response teams
• Appropriate background in finance, accounting, auditing, risk management, or compliance
• Experience in Monitoring and Evaluation teams
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT : Typical office environment.
LEVEL OF CONTACT WITH CHILDREN
Low contact: No contact or very low frequency of interaction.
Last date to apply: 14 August 2019
HOW TO APPLY
Source: Kantipur Dainik, 31 July 2019