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Job in Embassy of Switzerland – Senior Executive Office Manager (11018 views)

VACANCY ANNOUNCEMENT

Organization: Embassy of Switzerland

Switzerland through its development cooperation has been engaged in Nepal since 1959. With the establishment of its Embassy in Nepal in August 2009, Switzerland’s assistance in Nepal continues to focus on federal state building, employment and income through agriculture, rural infrastructure and vocational skills, as well as migration. Switzerland is committed to support Nepal’s socio-economic development and federal state building at national, provincial and local level.

Position: Senior Executive Office Manager

Number of Vacancies: 1

Job Description

The Senior Executive Office Manager directly reports to and is responsible for the management of the office of the Ambassador/Head of Mission in managing:

• Contacts with different department of Swiss Federal Department of Foreign Affairs (FDFA) and public offices of Government of Nepal
• Relationships across a broad range of stakeholders, including diplomatic missions, international development agencies, multilateral organizations, civil society organizations, and private sector representatives
• Preparation of official correspondence such as note verbale, condolence letters, thank you notes, messages to the Swiss community (in Nepal in close coordination with the Consular Affairs) for the Ambassador
• Preparation of briefing materials for the Ambassador’s public protocol and diplomatic events in close coordination with the Political Adviser

Required Technical Competence

• Master’s degree in international relations, business, political science, communication studies or other relevant fields
• At least 3 years professional experience in the relevant field with proven capacity for taking charge of clearly demarcated duties with high degree of responsibility
• Experience in coordinating official events or event planning with a background in diplomatic missions
• Good understanding and knowledge of protocol standards and etiquette consistent with other international protocol standards
• Excellent spoken and written English and Nepali
• Excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal
• Excellent knowledge and aptitude of computer and different software applications
• Excellent organizational skills

Required Management, Personal and Social Competence

• Embodies organizational values/principles and adopts them in his/her own conduct
• Able and ready to initiate change within one’s own areas of responsibility
• Takes responsibility for assigned tasks, independently shapes own sphere of activity, and takes responsibility even under uncertain circumstances
• Reliable even under exceptional situations
• Ability to deal very conscientiously with sensitive information
• Able and ready to set objectives, orient actions towards achieving results, make decisions with prudence and foresight
• Able to remain professional under stress
• Strong self-reflection: actively analyse self-image, reflects on one’s own strengths and weaknesses
• Able to demonstrate flexibility in thinking and innovative solutions; Strong analytical and conceptual ability
• Able to establish oral and written communication clearly, credibly, and effectively
• Able to deal with criticism and conflict
• Able to work in a team
• Service orientation: able to empathise with different stakeholders, needs, expectations
• Sensitive to diversity and multicultural sensitivity

For TOR CLICK HERE


Last date to apply: 8th May 2020

HOW TO APPLY


Detailed Terms of Reference is available on the following website https://www.fdfa.admin.ch/countries/nepal/en/home/news/open-job-vacancies.html

This is a Re-Advertisement. Please note that those who have applied for this position previously need not apply again.

Application in English with immediate contact address and a telephone number; an updated bio-data; copies of citizenship certificate and academic credentials; and reference from former employer(s) should reach at the latest by 17:00 hrs on 8th May 2020 through post or through email as attachment (please do not provide a link to google drive or any other cloud server) at kathmandu.application@eda.admin.ch . Please clearly mark “Application for Senior Executive Office Manager” on the envelope / subject of the email.

Head

Personnel and Administration (Chancery)

P.O. Box 113

Kathmandu, Nepal

Only shortlisted candidates will be contacted. The Embassy reserves the right to reject any or all applications without assigning any reasons.

The Embassy of Switzerland in Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women and candidates from Dalit, Janajati, Madhesi/Terai, and other minority community).

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