Website Care Nepal
JOB OPPORTUNITY
Finance Manager
Responsibility Level/Grade : Manager/ G6
Department/Project/PN : CO Finance
Work station : Kathmandu
Incumbent’s Name : VACANT
Supervisor/Principal Evaluator/Title : Finance Director
Job Summary
The incumbent will be responsible to oversee all the transaction entered into the system through establishment of review and monitoring mechanism, in addition to that also needs to ensure that monthly payroll and reconciliation of accounts, trial balance and balance sheet accounts are timely and accurately reflected into the system. S/He needs to closely work with SSC ( shared Services Centre, Manila) to close the periods (month/annual) on timely manner and also proactively involve on the analysis of FAR results to make sure that there is n any backlog in the system and all figures are provided by the system and accurate and reliable. Further needs to take lead on the completion of statutory and Tax audit of CO including preparation of financial statement. This position also requires to supervise some of the staffs within unit and close coordination with rest of the units within CARE.
The employee shall fully comply with safety and security procedure of CARE and should be accountable for it.
RESPONSIBILITIES AND TASKS:
R1. Review payroll data, reconciliations and calculations of the accruals related to payroll.
R2: Perform review of monthly expat salary allocation, monthly IIR and tax calculations.
R3. Reconcile the balance sheet / trial balance: revenue, liabilities, assets, net assets accounts, sub ledgers, transit accounts to ensure that financial transaction are performed as per finance rules and regulations:
- Review balance sheet accounts monthly basis and also facilitate for the Bank reconciliation.
- Prepare sub ledgers, transit accounts and submit to the concerned budget holders and finance persons and selected staff (based on need) for the timely advances settlement.
- Compile and produce monthly Aging Report and send to budget holders / finance staff / ARMU (when it made mandatory) in a monthly basis
- Ensure that mission/tax audit is completed timely and successfully.
- Ensure that the documents are timely submitted for FS audit.
R4. Follow up for intra-company bills to concerned BU for approval, SSC for facilitation other COs and review the similar billing received from HQ, and maintain it reconciled. Collect the receivables against our Intra-company billings from other COs in a timely manner.
R5. Ensure all the tax related matters are handled as per Nepalese tax laws and deposited to IRO meeting the set deadlines by tax laws.
R6. Handle internal or external audits matters.
R7. Ensure that month closing is done timely. Ensure year end closing is done timely and guidelines are followed, ensure the accuracy of the opening balances of the balance sheet figures
R8. Ensure timely reporting to SSC on the matters they request, ensure timely reply to the queries of SSC regarding the closing, accounts reconciliation and balance confirmation.
R9. Facilitate for the closure, opening and maintenance of bank accounts. Ensure the compliance with the treasury policies.
R10. Maintain a good working relationship with grants and sub grants unit, procurement, HR, SSC staffs and all the finance colleagues.
R11. Hold regular interaction with the finance colleagues to listen to their concerns/issues regarding the operational, accounting or technical areas which should be addressed duly in order to maintain efficiency, effectiveness and control.
R12. Supervise and support the finance colleagues in the field regarding their Accounting Functions. Ensure that effective guidance are provided to the staffs timely. Delegate the tasks to finance staffs as far as possible. Ensure motivating, communicating, guiding, and encouraging as necessary.
R13. Facilitate the training and orientation to finance staffs on the areas related to accounts.
R14. Plan the works effectively and objectively. Organize the team functions in a suitable way, ensure the resources are best utilized, assign the tasks to different staffs based on their competencies and interests. Check results against goals and take any corrective actions necessary to make sure that plans remain on track.
R15. Participate in staffing functions.
R16. Maintain due diligence while reviewing the documents related to vendor set up form.
R17. Perform other official works as required by supervisor.
Spending authority: NA
Significant Autonomy: This position reports to Finance Controller, supervises other Finance colleagues and need to closely work with Grants and Sub Grant Manager and other Finance colleague in SGM unit.
Contacts and Key Relationships:
Internal: Finance staff, HR and administrative team, Program colleagues, Internal auditors, Sub grant monitoring colleagues.
External: Donors, SSF, Inland Revenue officials, SWC officials, Auditors, Partner staff,
Working conditions:
The Finance Manager is expected to spend 10% of her/his time in the field.
Required qualifications: Minimum Master’s degree in commerce / management and 5 years of relevant experience or CA/ACCA/CPA along with at least 2 years of relevant experience.
Knowledge Skills and Competencies
- Should have expert knowledge of accounting principles and clear understanding of financial policies, guidelines, rules and reporting requirement
- Sound knowledge of Government of Nepal tax policies
- Good team player
- Excellent job organization and detailed reviewing skill.
- Should have good communication skill
- Demonstrate awareness and sensitivity to gender and diversity