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NGO Job: Finance and Administration Manager (1309 views)

June 20, 2019


Organization: A Reputed INGO

Position: Finance and Administration Manager

Number of Vacancies: 1

Job Location: Kathmandu, Nepal

Job Specification

Education Level : Master

Experience Required : More than or equals to 5 years

Professional Skill Required : Accounting Administrative People Management Problem SolvingCommunication Coordination Innovative Collaboration Interpersonal

Other Specification

Education Qualification

• MBA or a Master’s degree in Finance or its equivalent from a recognized university

• Accounting or Financial Management Qualification such as ACCA, CA are preferable


• At least 5-7 years of work experience in related field in similar organization; experience working in a senior management role is preferable

• Experience of working in a multi-cultural environment

• Experience in developing Financial and Admin management systems, policies and procedures is preferable

• Experience of people/team management

• Experience of working in international organization in donor funded projects

• Experience of allocating, managing, approving and monitoring departmental budget is preferable

Essential Knowledge

• Thorough understanding of development and human right issues in the country

• Sound knowledge in the political, social, economic and historic environment in which organization’s poverty alleviation programmes are operating

• Understanding of the project cycle management and role/significance of finance and administration in the cycle

• Good understanding of financial best practices in non-profit organizations
Language Proficiency

• Excellent communication skills (reading, writing, listening and speaking) in both English and Nepali
Essential Skills

• Excellent people/interpersonal skills including listening, communication, coordination, collaboration and influencing

• Proven leadership and self/people management skills

• Demonstrated ability to work under reasonable pressure, deadlines, and multiple strategic and operational priorities

• Expert in analysing data and translating them into easily understandable user-friendly information

• Skilled at solving problems using innovative approach

Job Description

Budgeting and Planning

• Prepare Finance/Admin budget and planning to ensure that the control of expenditure and the disbursement of resources in Finance and Admin are in accordance with the established procedures

• Lead the development, review and consolidation of the organization’s overall as well as project-wise financial plans and budgets; and the annual national resource allocation

• Support and facilitate to prepare budget and plan of partners (LRP and project)

• Support FR team in preparation of budget for proposal development

• Ensure organizational Annual Cost Recovery Plan, Funding Gap analysis are done and shared among the SMT

• Ensure CS funding and its split trend are analysed and shared among the SMT for further necessary actions

• Develop, monitor, review and update the Finance and Admin activity work plan to ensure that the function attains its objectives as cost-effectively and efficiently as possible

• Ensure individual monthly work plans and progress reports are submitted to line manager regularly

• Guide and facilitate program team and partner staffs on financial monitoring the Local Rights Programme (LRP)/project


• Ensure the preparation of Finance and Admin reports to ensure that it meets the requirement of the organization policies and guidelines

• Keep up to date Finance/Admin information and data and provide the analysis when required for the continuous improvement of the organization

• Prepare monthly/quarterly/yearly report on Finance & Admin and share it with the SMT

• Provide inputs in the development of other functions’ reports to ensure it is in accordance with the requirement

• Responsible for donor financial reporting and compliances

Finance Management

• Control of expenditure and the disbursement of resources of the budget in Finance and Administration to ensure the compliance with financial policy and procedure manual

Communication and Share learning

• Document and share key lessons learnt with other team members, functions, etc.

• Share organizational quarterly financial status and report among SMT

Staff management

• Ensure an enabling environment for staff performance, recognition and reward of Finance & Admin in charge to encourage staff productivity, innovation and performance (e.g. facilities, equipment, duty facilitation, team building etc.)

• Participate in the review of staff job descriptions and setting of performance standards

• Involves in recruitment of staff under supervision

• Assigns performance objectives to supervised staff, conducts comprehensive performance appraisal of supervised staff and provides / obtains feedback when necessary

• Ensure that performance records of staff under supervision are submitted to HR on time

• Provide induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively

Capacity Development

• Conduct training on Finance and Administration for staff/partners, etc to enhance the capacity in financial and administration management as needed

• Develop and update Finance/Admin training modules on a regular basis

• Provide technical support, guidelines and inputs for Finance/Admin related activities

• Work with HROD to identify training needs and development opportunities for supervised staff

• Conduct capacity assessment to guide capacity plan around Finance/Admin

Other Responsibilities

• Support in Proposal Development, Contract Management, Funding Management

• Support in Partnership Development and Management

• Enable and sustain a motivating working environment throughout the Finance and Admin Team that nurtures

and sustains staff motivation and morale to deliver the overall organizational mission

• Act as a focal person to handle staff grievances and support the HROD Manager in dealing with it

• Update as needed for purposes of ensuring consistent implementation interpretation timely communication of organizational policy and compliance

Last date to apply: Jun. 26, 2019


Email us your resume at along with a cover letter. Subject for your email must be the position title you are applying for.

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