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Finance and Administration Manager (1244 views)

October 3, 2019



Position: Finance and Administration Manager

About the role


Finance and Administration (F&A) Manager responsible for ensuring effective implementation of financial and office administration of the Project Implementation Unit under the Team Leader’s supervision and Crown Agents HQ guidance. Activities include but not limited to setting up and management of financial and administration systems and protocols to ensure NSSP project office operation runs effectively, and correct financial information available and given to client on regular basis.

Key responsibilities include:

Financial Management
• Manage programme budget; stay in close communication with the Team Leader regarding all financial approvals and decisions;
• Oversee in-country project expenditure in line with the head contract budget (including managing the office administration and personnel expenditures of the PIU bank account);
• Oversee project operations/compliance to financial operating controls;
• Financial reporting to Crown Agents HQ and DFID, including monthly financial forecasting for the client, and working collaboratively with the Crown Agents Project Accountant and the Team Leader;
• Supervise Finance Officer work and ensure up to date books of accounts are maintained for NSSP’s transactions.
• Ensure compliance of local legal requirement e.g. deposit of withholdings, tax clearance, VAT return.
• Ensure adequate fund flow from Crown Agents HQ to Nepal office as well as partners for smooth implementation of project activities.
• Prepare project expense accounts, reconciling with Crown Agents HQ accounting system;
• Ensure value for money by producing financial analysis to support wider NSSP project decisions; and
• As required, support Crown Agents HQ in project audit documentation processes.
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School Management Committee Funding Management
• With Operations Manager, set up system of financial management procedures for SMC funding. May include compilation of guidelines, preparation of financial monitoring and reporting indicators, tools and formats;
• Conduct due diligence of SMC as per checklist.
• Work with technical team on detail construction budget of SMC.
• Support maintenance of construction progress tracker
• Provide tailored technical assistance to finance team of SMC to ensure all accounting records of SMCs are as per policies and procedures.
• Support SMC on financial reporting, review monthly financial report submitted by SMC, Track their payment request and disbursement of fund to SMC as per MoU.
• Analyse monthly budget of SMC against actual expenses.
• Work with technical team to ensure procurement of SMCs are as per government policy of procurement for construction work.

Administration Management
• Support Operations Manager for Initial set up of systems and standard operating procedures necessary for project implementation
• Support Operations Manager to manage induction of new staff members and short-term visitors (including familiarity with existing security procedures);
• Manage payroll for locally hired personnel, ensure accurate and timely payments made to personnel and tax authorities;
• Manage personnel enrolment in insurance plans and act as primary contact point for insurance plans which may include ensuring staff kept up to date with any changes, conducting periodic analysis of plans to ensure value for money and process medical expense claims for reimbursement;
• Ensure smooth functioning of Field Offices and provide timely transfer of petty cash as per requests.
• Responsible for NSSP liaison with Government of Nepal as needed;

More details can be found on the attached Job Description.

About you

• Chartered Accountant and/or Master’s Degree in relevant area such as Finance/Accounting is essential;
• Minimum Bachelor’s degree in a related field;
• Progressive financial and administration management experience on international development projects;
• Progressive prior experience managing and supporting project operations
• Demonstrable experience in financial management for donor-funded projects, preferably DFID-funded projects
• Demonstrable experience setting up finance and administration systems and procedures, ideally for an NGO/INGO,
• Previous experience managing payroll personnel in Nepal (including managing tax remittances)
• Experience of preparing and monitoring budgets;
• Experience remotely liaising with finance and administration teams based at an organisation’s overseas headquarters/or main program office preferable;
• Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis;
• Knowledge of employment practices and principles in Nepal (both those that are legally required by law and those that are commonly practiced by custom/tradition);
• Fluency in English and Nepali required;
• Ability to expertly manage competing priorities and have strong time management skills;
• Strong communication and interpersonal skills; and
• Excellent attention to detail and organisational skills.

About us
You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

About what’s on offer

Crown Agents offers a competitive benefits package.

Available documents

• 1909 – NSSP Finance and Administration Manager.pdf


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