Website International Rice Research Institute (IRRI)
JOB OPPORTUNITY
Assistant: Administrative and Logistics
Job ID: HQ01470
Location: Nepal
Salary: 37,620 – 60,192 NPR per month
Apply: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=Q7LFK026203F3VBQB79QWQWAS&nPostingTargetID=3008
About IRRI
The International Rice Research Institute (IRRI) is the world’s premier research organization dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff. Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.
Job Purpose
The International Livestock Research Institute (ILRI) (hosted by International Rice Research Institute, Nepal) seeks to hire one driver cum office assistant to support the ILRI team in implementing various livestock based research and development activities in the head office and in the field.
Roles and Responsibilities
– Purpose
- Provide Quality Transport services for ILRI assets (officials and project supplies)
- Provide proper care and maintenance of assigned vehicle
- Administration
- Office Support
- Perform any other relevant duties as assigned by supervisor from time to time
– Engagement
Provide quality transport services for ILRI assets (Officials and project supplies), including:
- Transport ILRI staff, visitors or VIP’s safely to any destination assigned by ILRI
- Deliver/Pick-up important institute documents
- Ensure comfort and safety of all passengers, by driving safely and according to the traffic rules
- Abide to and monitor traffic rules & regulation, occupational health and safety requirements (Seat belt) of passengers and drivers
- Replace other drivers when needed
- Provide proper care and maintenance of assigned vehicle:
- Check for the roadworthiness and safety check-up of assigned vehicle before the trip
- Submit Vehicle Condition Report if there’s unusual condition in the vehicle after the trip, including any damage caused by accident
- Ensure that the vehicle is clean and presentable and all necessary tools are on board •
– Administration
- Submit duly accomplished log book to vehicle dispatcher for vehicle maintenance record
- Ensure that overtime sheet is approved by supervisor regularly
- Keep vehicle documents (registration, fitness) and driving license up to date
- Provide support to office finance cum admin team for the office work including bank visits
– Office Support
- Assist in basic office support duties and general support for maintenance of office facilities when necessary Provide basic administrative support when not on travelling such as photocopying and faxing, banking visits and other clerical tasks
- Provide basic support in the organization of meetings, training and seminars • Assist in organizing field and events activities
- Purchase small goods, such as office supplies, when required after the approval
– Delivery
- Movement support
- Logistics and event organizational support
- Support for field visits
- Pick up and drop of guests
Key Performance Indicators
- Safe driving, based on limited accidents reported
- passenger satisfaction with minimum or no complaints
- Ensure assigned vehicle is in good running condition and clean
- Assigned vehicle meets the standards of safety and security
- Timely submission of reports and logs
- Timely execution of administrative jobs
- Satisfactory completion of logistics assignments
Qualification
- Completed 10 th class
- Govt. Approved Driving License
- Minimum 5 years driving experience of light and heavy vehicles
Skills Required
Mandatory
- Driving license
- 5 years driving experience in the major city/ies, hilly terrain, off roads in Nepal
- Has knowledge in First Aid Training
Preferred
- Working experience in CGIAR centres
- Communication, inter personal skills
In addition to the base salary mentioned above, IRRI also offers the following allowances:
– Provident Fund, Year -end bonus and Gratuity
IRRI also offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story! Please note only shortlisted candidates will be contacted
Closing Date: 07-Jan-2023