Administrative Officer

Administrative Officer

Salary: negotiable
Experience: 2
Type: Full Time
Job Level: Mid Level

Job Overview

Industry: Information Technology
Category: IT / Technical / Support
Minimum Education: Bachelor’s degree in office administration, accounting, business, administrative services a related field.
Skills: multi-tasking, interpersonal skills, Time Management Skills
Openings: 1
Job Location: Kathmandu

Essential Requirements:

• Bachelor’s degree in office administration, accounting, business, administrative services a related field.
• Proven experience as an Administrative Officer for at least 1 to 2 years.

Behavioral Skills: 

• Strong analytical, organizational, and interpersonal skills
• Ability to Work without Supervision.
• Excellent Time Management Skills.
• Excellent Verbal and Written Communication including Proficiency with the Microsoft Office application
• Strong Prioritization and multi-tasking.
• Strong Record Keeping and Reporting Skills

Key Responsibilities:

• Plan for procurement of goods and services required for the company as per the annual approved budget.
• Perform pre-procurement activities such as preparing required BOQ or specification of goods or service required, cost estimation, market inquiry, seeking quotations, comparing quotations/rate list, price, and payment term negotiation & vendor selection for purchase of goods and acquisition of services as per procurement plan or requirement of the company.
• Generate purchase orders when inventory levels reach reorder level.
• Receive and scrutinize the quantity and quality of goods or services as per purchase order/contract, review invoice/payment request received and recommend for book-keeping and payment.
• Maintain the list of past, current & prospective vendors/contractors for necessary goods and services required for the company. Review the list on an annual basis and update it.
• Maintain an adequate level of inventory of laptop & accessories, stationery, spares, consumables etc. and keep them safely in the appropriate place.
• Maintain computerized record of fixed assets, spares, and stationery items in systematic manner with details of receipt, issuance, and balance.
• Review the requisition of laptop & accessories, stationery etc. and provide them to concerned employees at earliest.
• Review the maintenance requirement of leasehold assets, furniture & fixture, computer & accessories, office equipment and any other assets on regular basis and propose for maintenance or replacement as per cost & benefit analysis.
• Arrange for property insurance of fixed assets of the company, if necessary.
• Arrange for fixed asset tagging, periodical physical verification and update the fixed asset register accordingly.
• Review the adequacy of basic amenities such as lighting, seating, network, internet, water, tidiness, etc. in the office space and instruct support staff/vendor for necessary arrangement.
• Handling the logistic requirements of the company such as ticketing, hotel booking, courier service, transportation, event management etc.
• Plan, Supervise and guide the kitchen operation for hygienic & quality food service to employees, for maintenance of kitchen & dining areas neat & clean and arranging required grocery items.
• Make necessary arrangement for providing various facilities to employees inside or outside the office space, as per company policy, including but not limited to fitness, sport, entertainment, merchandise etc., if required.
• Provide constructive input to reporting line or management for cost optimization.
• Provide required information/inputs for preparation of annual budget.
• Any other tasks assigned by reporting line or the management.

Benefits:

• 5 working days (Monday- Friday)
• Lunch at the office.
• Social Security Fund (SSF)
• Team lunch, Team Outing, Training.
• Festival Allowance and Yearly profit bonus.
• Flexible working environment.

Apply Before: January 14, 2023

Tagged as: Administrative Officer, Kathmandu