Administrative & Finance Assistant

Administrative & Finance Assistant

Description

For 39 years, iDE has been a leader and pioneer in market-based approaches to development, helping more than thirty million people navigate their way out of poverty. We strongly believe that markets are the most powerful force for a significant, widespread, and lasting impact on rural prosperity. iDE’s mission is to create income and livelihood opportunities for poor rural households. Our track record speaks for itself as we have increased the average annual household income of the people, we reach by $220. Stemming from our research and development, we design products and business models to give communities and rural businesses the tools to increase their incomes and improve their well-being. iDE is a 501(c)(3) non-profit based in Denver, USA, with an annual budget of $ 33.5 million, over 1,000 staff in 14 offices globally, and funding since inception from more than 150 donors. iDE currently operates 11 country programs in Asia, Africa, and Latin America.

iDE has been working in Nepal since 1992. From irrigation and good quality seeds to, more recently, rural collection centers where farmers can sell their produce, we provide simple innovations that help rural communities get out of poverty and adapt to climate change.

iDE is recruiting an Administrative & Finance Assistant for multiple projects for its Nepal Regional Office in Nepalgunj, Banke.

Job Summary:

Under the overall supervision of Grants & Compliance Lead & direct supervision of the admin & finance Officer, the Administrative and Finance Assistant will work & liaise closely with iDE Operations, Finance & Compliance team with regard to the full implementation of standard iDE Nepal policies and procedures in the fields of procurement, logistic, administration and Finance. S/He needs to support regional Finance & Admin Officer for day-to-day book keeping, office administration, procurement, and logistics activities with under Nepaljung office.

Major duties and responsibilities:

Administration:

•  Assist Admin and Finance team for efficient and effective general
  administration management.
• Ensure well-established and maintained documentation filing systems for
  office correspondence and admin and log related official documents.
• Coordinate and maintain stock of stationery and office supplies at the iDE regional office Nepaljung.
• Support to program staff during program activities delivery at regional & district level as & when required.
•  Assist the Finance & admin officer for hotel booking & Fleet Management which includes vehicle request management, repair and maintenance, Insurance, renewal etc. for district & regional level.
• Assist the Sr. Admin & HR Officer for the Asset and Inventory Management and its record keeping.
• Collect the procurement plan from the program and make necessary
  arrangements for the procurement of goods and services as per the
  procurement plan under the guidance of the admin & procurement unit.
• Assist the Finance & admin officer to maintain up-to-date procurement files
  based on PR/PO numbers
•  Focal person for collection and reporting of staff time sheet, leave record to central office in monthly basis related with regional office Nepaljung

Financial:

• Assist program team to ensure all required documents and Code before
  submit finance for the settlement
•  Collecting & reviewing of VAT invoices & submit to country office for VAT refund purpose
•  Oversee the timely payment of recurring expenses (supplies, utilities, communications, etc.)
• Manage petty cash as per iDE Nepal petty cash policy
• Ensure timely payment of taxes and its reporting to the IRD and the Country Office.
• Ensure compliance with donor and iDE Nepal regulations has been dully followed
• Ensure that all relevant business transactions are transparent
  and in compliance with iDE Nepal & donor policies and full set of supporting documents are maintained/collected before making payment
• Preparation of journal voucher in FAMAS system as per assigned project

Requirements

Knowledge & Experience:

Work Experience

• Graduate with at least 3 years of professional experience in administration & finance department specifically in an International NGO
• In-depth understanding of bookkeeping, Logistic management & administrative management
•  Hands-on experience in development sectors and familiar with various donors’ rules and regulation
•  Strong analytical skills. Detail-oriented and able to work and interpret figures and other financial information
• High priority will be given to the local candidate

Personal Skills

•  Strong written and oral communication skills
•  Ability to demonstrate a professional and objective perspective at all times.
•  Capable of working under pressure in a fast-paced environment.
• Flexible and adaptable approach to shifting patterns and hours of work, ability to work flexible hours from time to time.
•  A ‘can-do’ attitude and resilient character with the ability to manage expectations
• Flexibility and independence to work in a changing environment. Ability to work independently

How to Apply

Submit an updated CV and Photograph mentioning the expected monthly gross salary by 5 PM, March 23, 2023. Only short-listed candidates will be contacted for further process. No telephone inquiries will be entertained.

As per the gender and workforce diversity policy of iDE, female candidates and/or candidates from disadvantaged communities are highly encouraged to apply.

Benefits

iDE Nepal offers a monthly basic salary with complete benefits such as Provident Fund, Gratuity, Festival Allowance, group medical, and group personal accidental insurance with leave facility as per iDE Nepal policy.