Admin Supervisor

  • Full Time
  • Baglung
  • Applications have closed

Website Nepal Water for Health (NEWAH)

JOB OPPORTUNITY

Position: Admin Supervisor

Summary of the Position:
Responsible for procurement, HR, administration, and logistics-related tasks of NEWAH Gandaki Province Office, Baglung.

Line Manager:
Reports to Province Manager

Job Responsibilities:

  • Ensure compliance with NEWAH strategy, NEWAH’s approaches, shifts, policies, and procedures and promote best practices through effective implementation of Admin/Procurement policies of NEWAH
  • Support province and field teams in completing the required documents for procurement and assist in preparing the procurement plan
  • Prepare and maintain procurement files (requisition, purchase order, GRN, decisions) and ensure complete documentation of the processes.
  • Prepare Expression of Interests (EoI), enlist notices and follow-up for timely notice publication, check thoroughly the submitted applications, evaluate and get approval
  • Prepare request for quotation/tender documents to collect bids upon receipt of purchase requisition, make a necessary follow-up to vendors for timely submission of bids, prepare comparative charts, and get approval.
  • Coordinate and communicate with vendor’s/suppliers/service providers during the collection of quotations.
  • Prepare contract documents and assist with contract establishment.
  • Lead procurement, logistic, construction materials management, inventory, and HR-related works at the province level
  • Verify invoices, prepare payments request and coordinate with the Finance Department to ensure that payments to vendors/ suppliers/ service providers are made on time without any unnecessary strain on the financial systems of NEWAH
  • Maintain accurate inventory of office equipment, furniture, software, and accessories
  • Ensure procurement policy implemented properly
  • Prepare various meeting minutes at the province office
  • Perform day to day activities to smoothly run the province office
  • Proper documentation of Admin/Procurement/Logistic/HR related documents
  • Prepare and update HR personnel file timely
  • Ensure staff movement plan, safety, and security of office and team
  • Supervise logistic staff, driver, and officer helper.
  • Ensure admin rules and regulations are followed by all personnel of the Province office
  • Accomplish any other tasks of the organization as assigned by line manager and Admin Manager at Headquarters.

Duty Station:

  • Based on NEWAH Gandaki Province Office, Baglung with frequent field visits to project areas.

Person Specification:
Academic Qualification and Experience:

  • Bachelor’s degree at least two years of work experience in Admin/ HR/ Procurement/ Logistic aspects of WASH-related projects
  • Intermediate or 10+2 completed at least five years of work experience in Admin/HR/Procurement/Logistic aspects of WASH-related projects.
  • Well knowledge about the Admin/ Finance/ Procurement policies

Others:

  • Computer knowledge – Ms. Word, Excel, PowerPoint and excellent in Nepali typing
  • Preference to candidate having two wheeler driving license and able to drive a motorbike in hilly areas
  • Excellent communication and presentation skills in both English and Nepali
  • Good knowledge and experience in Admin/HR/Logistic/Procurement
  • Good interpersonal skills, analytical skills, leadership and team-building skill

Expected Start Date: Mid January 2022

Probation Period: Six-month probation period

Salary and Benefits:
Basic Salary scale per month NRs 28,350.00
Dearness Allowance per month NRs 16,250.00
Other benefits as per the rules of the organization

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